Admin Functional Support 4

0090 CORP-Corporate Office; United States; On-site; USD 64,000 - 106,000; Full time

Benefits offered by this job

Health Plan

Savings Plan

Paid Time Off

Education Assistance

Training and Development

9/80 Work Schedule

Job summary

Northrop Grumman Mission Systems is seeking an Admin Functional Support 4 in Sykesville, MD. The role supports shipping, reporting, onboarding and proposal activities on a 9/80 schedule.

Strong MS Office proficiency and experience with SAP/iBuy are required, with US citizenship and ability to obtain a secret clearance. The position offers comprehensive benefits and career growth within a leading defense contractor, with a competitive salary range and opportunities for overtime or bonuses

Qualifications

• High School diploma.
• 6 years of additional education and/or experience performing administrative tasks.
• Experience as an Administrative Assistant or equivalent responsibilities.
• Professional proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Experience using iBuy/SAP, Salesforce or similar software.
• US Citizenship required.
• Ability to obtain and maintain a US Government Secret clearance.

Responsibilities

• Process Shipping Documents and lead OTD Load.
• Generate reports on active/inactive RPIs (and SDQ’s), Closeouts, Active Orders, and Error reports for PC/S OU with weekly deadlines.
• Maintain Real-time Proposal Database and On-Time-Delivery with Weekly publication to team.
• Take company policies and procedures training to ensure compliance.
• Responsible for new team-member onboarding administration (adding team members to shared database accesses and coordinating attendance in program onboarding/training session).
• Lead Weekly Proposal Visibility Meetings with CR’s as needed and ensure that extensions are created and submittals recorded for Proposals by Contract Administrators.
• Setting up and maintaining files including private/proprietary and other sensitive data to include, at minimum the file room organization.

Skills

Admin support

MS Office

Education

High School diploma

Associate's Degree

Tools

iBuy/SAP

Salesforce

SharePoint

Job description

RELOCATION ASSISTANCE: No relocation assistance available CLEARANCE REQUIRED FOR START: No CLEARANCE TYPE: Secret TRAVEL: No Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman Mission Systems is a trusted provider of mission-enabling solutions for global security. We have a wide portfolio of secure, affordable, integrated, and multi-domain systems and technologies. Our differentiated battle management and cyber solutions deliver timely, mission-enabling information and provide superior situational awareness and understanding to protect the U.S. and its global allies.

Northrop Grumman Mission Systems is looking for you to join our team as a Admin Functional Support 4 based out of Sykesville, MD. This position offers the 9/80 Schedule.

What You’ll get to Do:

Roles and Responsibilities:

• Process Shipping Documents and lead OTD Load
• Generate reports on active/inactive RPI’s (and SDQ’s), Closeouts, Active Orders, and Error reports for PC/S OU with weekly deadlines
• Maintain Real-time Proposal Database and On-Time-Delivery with Weekly publication to team
• Take company policies and procedures training to ensure compliance
• Responsible for new team-member onboarding administration (adding team members to shared database accesses and coordinating attendance in program onboarding/training session)
• Lead Weekly Proposal Visibility Meetings with CR’s as needed and ensure that extensions are created and submittals recorded for Proposals by Contract Administrators
• Setting up and maintaining files including private/proprietary and other sensitive data to include, at minimum the file room organization

The successful candidate must be proactive, well-organized, detail-oriented, and dependable, and have the ability to multitask and prioritize with minimal supervision. The position requires a high degree of professionalism, presence, flexibility, diplomacy, judgment, discretion, and the ability to be assertive while exercising tact. This person must have the ability to filter high traffic correspondences and contacts and prioritize items for the Manager to address.

Basic Qualifications:

• High School diploma
• 6 years of additional education and/or experience performing but not limited to the following tasks – ordering office supplies, organizing and maintaining files, dissemination of departmental information, and other typical office functions
• Prior experience working as an Administrative Assistant or performing equivalent responsibilities
• Professional proficiency in Microsoft Office Suite, including Word, Outlook, Excel and Powerpoint
• Experience using software tools, such as iBuy/SAP, Salesforce, or similar software.
• US Citizenship is required.
• The ability to obtain and maintain a US Government Secret clearance is required.

Preferred Qualifications:

• Associate's Degree
• Proficiency with electronic file maintenance in Microsoft Sharepoint

What We Can Offer You

Northrop Grumman provides a comprehensive benefits package and a work environment which encourages your growth and supports the mutual success of our people and our company.

Your benefits will include the following:

• Health Plan
• Savings Plan
• Paid Time Off
• Additional Benefits including Education Assistance
• Training and Development
• 9/80 Work Schedule (where available)
• much more!

Primary Level Salary Range: $63,500.00 - $105,900.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

We are a pioneering company. With careers across all areas: air, cyber, land, sea and space – our 90,000 employees work as one to defend and define the future. Northrop Grumman careers and internships are as varied as your interests, with a lifetime of potential that will give you every opportunity to do your best work. Working together with people from many backgrounds, personal passions and disciplines, we share a drive to push the boundaries of science, technology and engineering to meet the ever evolving needs of our customers worldwide.