Administrative Assistant 3

Northrop Grumman; Falls Church (VA); Presencial; USD 56 000 - 93 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health insurance

Life and disability insurance

Savings plan

Company paid holidays

PTO for vacation and/or personal

Resumo da oferta

Northrop Grumman in Falls Church, VA seeks an experienced Administrative Assistant to support the Director of Operational Excellence and the BD Excellence team. You will manage calendars, coordinate meetings, and prepare executive communications.

The role requires discretion with sensitive information, strong organization, and ability to work across cross‑functional teams. A TS/SCI clearance is preferred but not required; US citizenship is required for government work.

Qualificações

• Education/Experience: High school diploma + 6 years admin experience or Bachelor’s degree + 2 years admin experience.
• Advanced Microsoft Office (Word, PowerPoint, Outlook, Excel), Salesforce, SharePoint, internet/intranet.
• Experience hosting/participating in Zoom, Teams, Skype, etc.
• Proficient with Concur, ITRIP for travel and expenses.
• Ability to handle executive-level information with tact and discretion.

Responsabilidades

• Manage the team’s calendar, travel, and expense reports.
• Organize and host in‑person and virtual meetings (Zoom, Teams, Skype); prepare agendas, minutes, and track follow‑up actions.
• Draft, proofread, and format correspondence, presentations, and reports for senior leadership.
• Serve as the central point of contact for internal and external stakeholders, handling confidential information with discretion.
• Coordinate cross‑team projects, track deliverables, and maintain SharePoint/intranet resources, and coordinating materials for export control approvals where appropriate.
• Anticipate needs, troubleshoot issues, and keep information flow timely and accurate.
• Support on‑site and off‑site events, ensuring all logistics are covered.

Conhecimentos

Executive communication

Discretion

Self-motivation

Formação académica

Bachelor's degree + 2 years admin experience or high school diploma + 6 years admin experience

Ferramentas

Microsoft Office (Word, PowerPoint, Outlook, Excel)

Salesforce

SharePoint

Concur

ITRIP

Descrição da oferta de emprego

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: Top Secret

TRAVEL: No

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman is looking for an experienced Administrative Assistant to support the Director of Operational Excellence and the Business Development (BD) Excellence team. You will be a liaison for the BD Excellence Teams for Enterprise Priority Captures, Enterprise Governance, Standards, & Training, Talent Development, and Stakeholder Engagement, ensuring smooth daily operations, coordinated cross‑functional activity, and high‑quality communications. You’ll be at the heart of a collaborative, high‑energy environment where your organizational expertise directly contributes to mission‑critical business development initiatives. Growth, input, and mutual support are not just encouraged—they’re expected.

What You’ll Do

• Manage the team’s calendar, travel, and expense reports.
• Organize and host in‑person and virtual meetings (Zoom, Teams, Skype); prepare agendas, minutes, and track follow‑up actions.
• Draft, proofread, and format correspondence, presentations, and reports for senior leadership.
• Serve as the central point of contact for internal and external stakeholders, handling confidential information with discretion.
• Coordinate cross‑team projects, track deliverables, and maintain SharePoint/intranet resources, and coordinating materials for export control approvals where appropriate.
• Anticipate needs, troubleshoot issues, and keep information flow timely and accurate.
• Support on‑site and off‑site events, ensuring all logistics are covered.

Who You Are

• Highly organized and self‑motivated; able to prioritize multiple tasks in a fast‑paced environment.
• Excellent communicator with strong written and oral skills; comfortable interacting with executives and diverse teams.
• Discreet and diplomatic, handling sensitive data with the utmost confidentiality.
• Tech‑savvy, quickly adopting new tools to improve efficiency.
• Team‑oriented, yet capable of working independently with minimal supervision.

Basic Qualifications

• Education/Experience: High school diploma + 6 years admin experience or Bachelor’s degree + 2 years admin experience.
• Office Software: Advanced Microsoft Office (Word, PowerPoint, Outlook, Excel), Salesforce, SharePoint, internet/intranet, et.al.
• Virtual Meetings: Experience hosting/participating in Zoom, Teams, Skype, etc.
• Travel & Expenses: Proficient with Concur, ITRIP.
• Judgment & Confidentiality: Proven ability to handle executive‑level information with tact and discretion.
• Independent Initiative: Anticipates needs, solves problems, meets tight deadlines.
• Security Clearance: Ability to obtain and maintain a US Government clearance (up to TS/SCI).

Preferred Qualifications

• Active Top‑Secret/SCI clearance.
• Expert‑level written and verbal communication.
• Proven track record compiling reports and building presentations independently.
• Experience coordinating large on‑site/off‑site meetings or events.
• Demonstrated ability to manage several administrative projects simultaneously.
• Quick adopter of new technologies to streamline global team workflows.

Primary Level Salary Range: $56,000.00 - $93,400.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO.

U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.