Administrative Assistant 3 - Radiation Oncology-30779

Rush University Medical Center; Chicago (IL); On-site; USD 72,208,000 - 113,728,000; Full time

Job summary

Rush University Medical Center in Chicago seeks an Administrative Assistant 3 to handle confidential, multi-tasked duties with minimal direction. You will compose letters/reports, plan meetings, and manage daily operations while supporting leadership with timely decisions.

The role demands strong Microsoft Office skills, excellent communication, and the ability to prioritize competing tasks. A high school diploma and healthcare experience are required or preferred.

Qualifications

• High School Diploma required.
• Five years’ administrative experience in a healthcare setting preferred.
• Strong project and time management skills.
• Proactive and resourceful; customer-focused.
• Excellent written and verbal communication skills.
• Advanced software skills in Microsoft Office including Excel, Access, PowerPoint.
• Ability to coordinate and prioritize multiple tasks and schedules.
• Ability to work independently and with all levels.

Responsibilities

• Typing correspondence and preparing letters/reports.
• Prepare and schedule meetings.
• Manage daily operations, set priorities, meet deadlines and follow up on assignments.
• Exercise discretion and independent judgment for confidential matters.
• Analyze data to support significant decisions.
• Manage multiple calendars and coordinate appointments and meetings.
• Prepare confidential correspondence and reports; reconcile accounts payable requests.
• Answer phones, greet patients, screen inquiries, and resolve basic issues.
• Arrange travel and prepare itineraries for leadership; track reimbursements.
• Coordinate conference room reservations and office supplies; handle equipment issues.
• Support facility or relocation projects as needed.

Skills

Project management

Time management

Microsoft Office

Scheduling software

Multitasking

Independent work

Communication

Education

High School Diploma

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Location: Chicago, Illinois

Business Unit: Rush Medical Group

Hospital: Rush University Medical Center

Department: Radiation Oncology -

Work Type: Full Time (Total FTE between 0.9 and 1.0)

Shift: Shift 1

Work Schedule: 8 Hr (8:30:00 AM - 5:00:00 PM)

Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).

Pay Range: $25.20 - $39.69 per hour

Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.

Summary

The Administrative Assistant 3 works independently on multiple tasks simultaneously maintaining the highest level of confidentiality. The Administrative Assistant 3 must be able to focus and perform well under pressure with the ability to effectively prioritize and meet deadlines. Provides administrative duties including composition of letters and reports as well as planning, developing and completing assignments with minimal direction. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.

Other Information

Required Job Qualifications:

• High School Diploma.


• Five years’ administrative experience in a healthcare setting.


• Strong project and time management skills.


• Proactive and resourceful.


• Customer-focused.


• Excellent written and verbal communication skills.


• Advanced software skills in Microsoft Office, including Excel, Access, and PowerPoint, scheduling/calendar software.


• Ability to coordinate and prioritize multiple tasks, projects and schedules.


• Ability to work independently.


• Ability to interact effectively and efficiently with all levels.

Preferred Job Qualifications

• Bachelor’s degree.

Responsibilities

• Administrative Assistant work that includes typing of correspondence, work with PowerPoint presentations and computer problem solving,


• Prepare and schedule meetings.


• Manages and administers the daily operations, organizes work, sets priorities, meets critical deadlines and follows-up assignments with minimum direction.


• Exercises discretion and independent judgment in daily activities and executive administrative details of a confidential nature.


• Completes special assignments requiring collecting, organizing and analyzing data basis of significant decisions.


• Manages multiple calendars requiring extensive attention to detail and the ability to make decisions regarding appointment priorities; organizes and schedules meetings; arranges and prepares agendas and provides background information for various complex internal and external meetings and projects as requested or necessary.


• Prepares confidential correspondence. Prepares reports and other documents.


• Reconciles accounts payable requests.


• Answers administrative phone calls; receives and screens patients and visitor’s telephone calls, e-mails and faxes, providing information and resolving complaints using good judgment and the interpretation of policies and procedures.


• Arranges travel (registration, airline, accommodations) and prepares itineraries for leadership to attend meetings; prepares and tracks reimbursement submissions.


• Coordinates conference room reservations.


• Serves as primary contact for monitoring, ordering, stocking office supplies and managing office equipment maintenance and repair issues as well as environmental service problems.


• Performs other work-related duties or projects as assigned, such as facility and relocation projects.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.