Staff Schedule Coord-28199

Rush University Medical Center; Chicago (IL); On-site; USD 24,000 - 38,000; Full time

Job summary

Rush University Medical Center in Chicago is seeking a Staffing Coordinator to oversee shift scheduling, monitor scheduled and unscheduled absences, and leverage a temp pool to ensure coverage.

The role also involves creating attendance reports to support workforce planning and aligning with Rush policies while exemplifying the organization’s values.

Qualifications

• High School Diploma required.
• Two years' work experience.
• Analytical ability required to problem solve.
• Strong oral and written communication skills.
• Ability to proofread staffing schedules for errors.
• Excellent organizational abilities.
• Able to work independently and as a team member.
• Proficient in Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Interfaces with the supplemental staffing computer software.
• Monitors and ensures shift operational excellence by tracking absences; uses temp pool to address shortages.
• Maintains temp pool staff availability and contact information.
• Creates and produces reports toward absence trend identification.
• Supports the manager in managing overtime within the department.
• Maintains staffing records in accordance with policies.
• Oversees preparation of work and vacation schedules.
• Assesses long-term staffing needs and communicates plans to the manager.
• Interacts with internal and external customers.
• Responds to customer requests in a timely manner.

Skills

Analytical ability

Oral and written communication

Proofreading staffing schedules

Organizational skills

Microsoft Word

Excel

PowerPoint

Teamwork

Education

High School Diploma

Bachelor's degree in Business Management or related discipline

Tools

Microsoft Word

Excel

PowerPoint

Job description

Location: Chicago, Illinois

Business Unit: Rush Medical Center

Hospital: Rush University Medical Center

Department: Clinical Staffing Office-Admin

Work Type: Full Time (Total FTE between 0.9 and 1.0)

Shift: Shift 3

Work Schedule: 12 Hr (7:00:00 PM - 7:30:00 AM)

Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).

Pay Range: $17.63 - $27.77 per hour

Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.

Summary

The Staffing Coordinator oversees and ensures shift scheduling. This role closely monitors scheduled and unscheduled absences and leverages the temp pool to ensure shift coverage. Additionally this role creates and produces attendance reports toward the continuous improvement of workforce planning. This role exemplifies the Rush mission, vision, and values and acts in accordance with Rush policies and procedures.

Required Job Qualifications

• High School Diploma.
• Two years' work experience.
• Analytical ability is required to problem solve.
• Strong oral and written communication skills.
• Ability to proofread staffing schedules for errors.
• Excellent organizational abilities are essential to successfully navigate systems and varied responsibilities.
• Able to work independently and as a member of a team.
• Strong grasp of computer skills and be proficient in the use of general computer applications such as Microsoft Word, Excel, and PowerPoint.
• Strong communication competence including written, oral, and interpersonal.
• Strong critical thinking and problem solving abilities.
• Proficient and functional acumen in Microsoft Office software, including Word, Excel, and Outlook.
• Ability and desire to take direction from management.
• Ability to identify opportunities for improvement and articulate these effectively.

Preferred Job Qualifications

• Bachelor's degree in Business Management or related discipline.

Responsibilities

• Interfaces with the supplemental staffing computer software.
• Ensures shift operational excellence through continuous monitoring of scheduled and unscheduled absences; leverages temporary pool to address shift shortages.
• Maintains temp pool staffers availability and contact information.
• Creates and produces requested reports toward absence trend identification.
• Supports the manager in managing overtime within the department.
• Ensures the effective maintenance of staffing records in accordance with departmental policies.
• Oversees the preparation of work and vacation schedules.
• Assesses long-term staffing needs and communicates plans of action to the manager.
• Maintains staffing records.
• Interacts appropriately with external and internal customers.
• Responds to customer requests in a timely manner.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.