Radiation Oncology Admin Assistant III - High-Impact Support

Rush University Medical Center; Chicago (IL); On-site; USD 72,208,000 - 113,728,000; Full time

Job summary

Rush University Medical Center in Chicago seeks an Administrative Assistant 3 to handle confidential, multi-tasked duties with minimal direction. You will compose letters/reports, plan meetings, and manage daily operations while supporting leadership with timely decisions.

The role demands strong Microsoft Office skills, excellent communication, and the ability to prioritize competing tasks. A high school diploma and healthcare experience are required or preferred.

Qualifications

• High School Diploma required.
• Five years’ administrative experience in a healthcare setting preferred.
• Strong project and time management skills.
• Proactive and resourceful; customer-focused.
• Excellent written and verbal communication skills.
• Advanced software skills in Microsoft Office including Excel, Access, PowerPoint.
• Ability to coordinate and prioritize multiple tasks and schedules.
• Ability to work independently and with all levels.

Responsibilities

• Typing correspondence and preparing letters/reports.
• Prepare and schedule meetings.
• Manage daily operations, set priorities, meet deadlines and follow up on assignments.
• Exercise discretion and independent judgment for confidential matters.
• Analyze data to support significant decisions.
• Manage multiple calendars and coordinate appointments and meetings.
• Prepare confidential correspondence and reports; reconcile accounts payable requests.
• Answer phones, greet patients, screen inquiries, and resolve basic issues.
• Arrange travel and prepare itineraries for leadership; track reimbursements.
• Coordinate conference room reservations and office supplies; handle equipment issues.
• Support facility or relocation projects as needed.

Skills

Project management

Time management

Microsoft Office

Scheduling software

Multitasking

Independent work

Communication

Education

High School Diploma

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Rush University Medical Center in Chicago seeks an Administrative Assistant 3 to handle confidential, multi-tasked duties with minimal direction. You will compose letters/reports, plan meetings, and manage daily operations while supporting leadership with timely decisions.

The role demands strong Microsoft Office skills, excellent communication, and the ability to prioritize competing tasks. A high school diploma and healthcare experience are required or preferred.