Administrative Assistant 3

Port of South Louisiana; Reserve (LA); On-site; USD 38,000 - 46,000; Full time

Job summary

The Port of South Louisiana is seeking an administrative/operational support professional to assist executive staff at the Port headquarters. The role requires discretion, organization, and professional communication to manage multiple priorities and support high-visibility projects and events.

Ideal candidates will have two years’ experience in administrative services and be familiar with State Civil Service rules.

Qualifications

• Two years of experience in administrative services.
• Substitution: 15 semester hours earned equals six months of experience.
• Knowledge of State Civil Service rules and applicable laws.

Responsibilities

• Requisition and stock supplies for Port headquarters; verify against purchase orders and requisitions.
• Coordinate with administrative personnel on overload, mass mailings, promos, conferences and events; prepare memoranda for directors and managers.
• Assist with compiling, copying, and distributing the Commission meeting agenda; assemble compendium and materials for meetings.
• Sort and distribute incoming mail to the appropriate divisions and personnel.

Skills

Communicating Effectively

Acting with Ethics and Integrity

Demonstrating Accountability

Demonstrating Initiative

Displaying Professionalism

Following Policies & Procedures

Making Accurate Judgements

Managing Meetings

Managing Time

Job description

Mission:

The Port of South Louisiana’s mission is to serve the maritime transportation needs of resident industry; assist resident industry in developing maritime and industrial facilities; encourage foreign and domestic investment within the River Parishes Region and Louisiana; and attract foreign and domestic cargo to the Globalplex Intermodal Terminal.

Overview of the role:

This position provides administrative and operational support to executive staff and supports the efficient operation of the executive offices at Port headquarters. Success requires strong organization, discretion, attention to detail, sound judgment, professional communication, and the ability to manage multiple priorities. The position offers the opportunity to work closely with Port leadership and support executive operations, Commission meetings, and high-visibility projects and events.

An Ideal Candidate would possess the following competencies:

• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
• Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
• Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.
• Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
• Following Policies & Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
• Making Accurate Judgements: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
• Managing Meetings: The ability to conduct a meeting and manage others to accomplish the results needed in the allotted amount of time.
• Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Requisition and stock supplies for Port headquarters; receive and verify supplies and equipment against purchase orders and requisitions
• Coordinate with other administrative personnel to address work overload, mass mailings, promotional packages, and special projects, including Port-sponsored conferences, banquets, seminars, and other events; prepare memoranda for directors, administrators, and managers regarding administrative decisions and policy matters
• Assist with compiling, copying, and distributing the Port of South Louisiana Commission meeting agenda; assemble the agenda compendium and other required materials in preparation for Commission meetings
• Ensure all incoming mail is properly sorted and assembled for distribution to the appropriate divisions and personnel

Position-Specific Details:

Appointment Type: Probational

Career Progression: This position does participate in a Career Progression Group.

Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State as a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Contact Information:

For further information about this vacancy, contact:

Lisa T. French

Port of South Louisiana

678-640-6438

[e-mail]