Administrative Assistant 3

State of Louisiana; Monroe (LA); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Insurance Coverage

Parental Leave

Holidays and Leave

Job summary

University of Louisiana Monroe seeks an administrative professional to provide essential secretarial support, manage payroll-related data, and maintain personnel and class schedule records on campus.

You will greet students and visitors, coordinate appointments with advisors, prepare correspondence, and help uphold university policies while ensuring privacy and efficiency.

Qualifications

• Two years of experience in administrative services.
• Experience substitution: 15 semester hours = 6 months experience.

Responsibilities

• Provides secretarial support; maintains department budget books; schedules meetings.
• Prepares payroll information, timesheets and monthly leave reports for student employees and staff.
• Organizes and updates personnel and general files while protecting privacy.
• Greets students and visitors; directs calls and schedules appointments with advisors.

Skills

Accepting Direction

Accountability

Communicating Effectively

Job description

About This Job

At the University of Louisiana Monroe, you're more than an employee; you're part of a vibrant campus community committed to growth, innovation and student success. ULM offers a supportive work environment, competitive benefits and opportunities for professional development, all in the heart of Northeast Louisiana. Whether you're advancing your career or just starting out, ULM is a place where your work truly matters.

About This Job

At the University of Louisiana Monroe, you're more than an employee; you're part of a vibrant campus community committed to growth, innovation and student success. ULM offers a supportive work environment, competitive benefits and opportunities for professional development, all in the heart of Northeast Louisiana. Whether you're advancing your career or just starting out, ULM is a place where your work truly matters.

An Ideal Candidate Should Possess The Following Competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Communicating Effectively: The ability to convey information, ideas and emotions using structured communication methods that promote understanding and engagement.

Minimum Qualifications

Two years of experience in administrative services.

Experience Substitution:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Duties:

• Provides secretarial support for the Interim. Maintains department’s budget books. Composes and types correspondence. Schedules meetings/conferences.
• Performs clerical support for any situations involving faculty/staff such as typing acceptance of resignations, appointment letters, processing payroll actions forms, preparing pre-approval forms to fill vacant positions, monthly leave reports, check requests, etc. Checks all travel advances, travel authorizations, and travel expense forms.
• Prepares and maintains payroll information, timesheets, and monthly leave reports for undergraduate student employees, graduate work-study, tutors, supplemental instruction, Emerging Scholars, faculty and peer leaders of UNIV 1001 classes.
• Responsible for organizing, maintaining and updating of personnel files and general files in a manner that protects privacy while keeping records current.
• Maintains records for UNIV 1001 changes in class schedules. Participates in the collection of data. Creates reports and maintains student files.
• Assigns and updates advisees to advisors in the system. Runs reports of all programs as needed.
• Greets students and visitors.
• Confers daily in person, by phone, and online with the general public, students, faculty, and staff. Directs telephone calls to the proper personnel. Schedules appointments for students with the appropriate advisor.
• Assists individuals regarding matters that may arise in the administration of office policies, university policies, procedures, and services.
• Responsible for supervision and use of all office equipment; monitoring and ordering supplies.

Position-Specific Details:

Appointment Type: Probational

Location: This position is located on ULM's main Campus in Monroe, LA

Please contact Jenny Jones ([e-mail]) for more information

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave – Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others