Administrative Assistant 3

Montana Historical Society; Lewistown (MT); On-site; USD 27,000 - 39,000; Part time

Benefits offered by this job

Health Insurance

Paid Leave & Holidays

Retirement Plan

Job summary

Montana Fish, Wildlife & Parks (MFWP) Front Desk unit provides customer service to the sportsmen/women of Montana and supports all programs at the Regional Headquarters. The front information desk issues licenses, permits, and decals with accuracy.

The successful candidate will perform customer service duties, handle monetary transactions, and maintain an orderly lobby while assisting FWP programs regionally in Montana.

Qualifications

• Experience in customer service or public-facing roles.
• Basic accounting or cash handling experience.
• Proficiency with Microsoft 365 and general computer skills.

Responsibilities

• Provide front desk customer service and information.
• Process licenses and registrations and handle payments.
• Maintain organized lobby and manage publication rack.
• Support programs and administrative tasks for regional HQ.

Skills

Customer service

Detail-oriented

Money handling

Communication

Education

High school diploma or equivalent

Tools

Microsoft 365

Job description

Job Description - Administrative Assistant 3 (26142177)

Resume

Special Information:

Identity of applicants who become finalists may be released to the public if the Department deems it necessary. Employees who exceed 1,040 hours in a calendar year are also provided health, dental and life insurance. Other benefits include retirement, paid vacation, sick and holidays. This position may be covered by a VEBA (Voluntary Employee Beneficiary Association).

A successful applicant will be subject to a background investigation.

Women and minorities are under-represented in this job category and are encouraged to apply.

Effective June 22, 2026, this agency is participating in E-Verify to confirm employment eligibility. After accepting a job offer and completing Form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, https://www.e-verify.gov/

Specific Job Information:

The Montana Fish, Wildlife & Parks (MFWP) Area Resource Offices (ARO) provides information and services to the hunting, fishing, and recreational public within the region. The regional ARO's support and coordinates all activities of Montana Fish, Wildlife and Parks with direction and support from the Regional Headquarters office. The Regional Headquarters office develops and implements local fish, wildlife, parks, law enforcement, and information programs with direction and support from Helena headquarters.

The Front Desk unit, under the direction of the regional office manager, provides customer service to the sportsmen/women of the state of Montana and technical and administrative support to all programs at the MFWP Regional Headquarters. The regional administrative support staff is the public’s primary and initial contact, presenting a professional and knowledgeable image for FWP.The front information desk serves as the primary FWP license agent and is responsible for accurately issuing a variety of hunting, fishing, and miscellaneous licenses, permits, and decals.

This position provides customer service, technical, and administrative support to all the fish, wildlife, state parks, law enforcement, and information and education programs.Provides customer service duties associated with providing public information and services on a multitude of topics and activities that primarily cover hunting, fishing, trapping, and recreational opportunities in Montana.Collects and handles money associated with license sales. Must be detail-oriented to track quotas for mountain lion, wolves, and furbearer species during their respective seasons. Maintains the lobby's orderliness and cleanliness.Inventories and organizes the publication rack.This position requires advanced computer skills and knowledge of Microsoft 365 (O365).

Minimum Qualifications (Education and Experience):

The knowledge, skills and abilities of this position are normally attained through a combination of education and experience equivalent to a high school diploma or equivalent and one to two years of job-related work experience. Other combinations of education and experience will be considered on a case-by-case basis.

Applicant Pool Statement : If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment : Not Applicable

Salary: $

23.88 - 23.88 Hourly Telework Eligibility : Not Telework Eligible Benefits Package Eligibility : Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings

1

Employee Status : Regular Schedule : Part-Time

Job Type

Standard

Shift

Day Job

Travel

Yes, 5 % of the Time

Primary Location

Lewistown Agency : Department of Fish, Wildlife & Parks Union : 000 - None

Posting Date

Sep 23, 2026, 4:25:59 PM

Closing Date (based on your computer's timezone) : Oct 5, 2026, 5:59:00 AM

Required Application Materials : Cover Letter, Resume

Contact Name : Meagan A Bakken | Contact Email : [e-mail] | Contact Phone : [phone] Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.