Administrative Assistant - 200 days/7.5 hrs (10 Month) Spanish Preferred

Cranston City School District; Cranston (RI); On-site; USD 23,000 - 34,000; Full time

Job summary

The Cranston City School District in Cranston, RI is seeking an Administrative Assistant for a 10-month, 200-day, 7.5-hour workday, with Spanish preferred. The role supports the principal, manages communications, records, and office operations to ensure smooth school functioning.

Starting date is immediate. Requires a high school diploma and strong clerical skills; salary is determined by the current working agreement with the Cranston School Committee and Administrative Assistants bargaining

Qualifications

• High school diploma or general education degree (GED).
• Word processing skills. Ability to get along with other people. Patience in dealing with parents and students. Ability to develop effective working relationships with students, staff and the school community.

Responsibilities

• Makes and receives telephone calls, routes calls, and schedules appointments.
• Maintains school records and confidential files for students, building, principal, and related requirements.
• Acts as liaison between school and community, principal, parents, staff and students.
• Types, prepares, distributes, files records/reports, correspondence, mailings etc. related to building functions and principal needs.
• Processes attendance/time cards for the building staff and maintains lunch records.

Skills

Word processing

Telephone etiquette

Communication

Education

High school diploma or GED

Job description

Cranston City School District (RI) Cranston Public Schools - Cranston, Rhode Island Open in Google Maps

Administrative Assistant - 200 days/7.5 hrs (10 Month) Spanish Preferred

Cranston City School District (RI) Cranston Public Schools - Cranston, Rhode Island Open in Google Maps

This job is also posted in Cranston Public Schools

Job Details

Job ID: 5925553
Application Deadline: Posted until filled
Posted: Sep 14, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

SUMMARY: Serves as an Administrative Assistant to the principal and as facilitator for the school/public being served, in communicating information, problem solving, material acquisition, cash handling and record keeping.

ESSENTIAL DUTIES AND RESPONSIBILITIES Other duties may be assigned

Makes and receives telephone calls, takes messages, routes calls and schedules appointments.
Maintains school records and confidential files for students, building, principal, and related requirements.
Receives and routes all mail.
Acts as liaison between school and community, principal, parents, staff and students.
Types, prepares, distributes, files records/reports, correspondence, mailings etc. related to building
functions and principal needs.
Under the direction of the Principal, the Administrative Assistant will follow "guidelines for funds" established by the
Business Office.
Orders, processes, and maintains office materials and equipment in coordination with the principal.
Operates standard office equipment including but not limited to computer, calculator,
intercom, photocopier and fax machine.
Processes student changes and dismissals and related forms in coordination with the principal.
Processes attendance/time cards for the building staff.
Maintains accurate student attendance records including late arrivals and early dismissals.
Maintains lunch records for the school including count, payment and weekly report.
Assists principal in maintaining accurate records regarding enrollment and building organization.
Assists and orientates substitutes.

SUPERVISORY RESPONSIBILITIES:

None

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High school diploma or general education degree (GED).

OTHER SKILLS and ABILITIES:

Word processing skills. Ability to get along with other people. Patience in dealing with parents and students. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to stand, walk and sit. The employee is occasionally required to stoop, kneel, crouch and lift. Specific vision and hearing abilities are required to perform this job.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in this work environment is usually moderate to loud. The employee continuously is interactive with the public, staff and administrators. The employee frequently will be required to meet multiple demands from several people.

POSITION IN TOTAL ORGANIZATION

Administrative Assistants will be under the direct supervision of the Principal and job performance will be evaluated on an annual basis.

Secretarial employees are responsible to the Chief Human Resources Officer for their overall job functioning. The Chief Human Resources Officer will assist the administrator(s) in supervision and evaluation of the Administrative Assistants.

SALARY

The hourly rate of compensation for the position of Administrative Assistants will be established in the current working Agreement between the Cranston School Committee and the Administrative Assistants Bargaining Unit which can be found on the CPS website - cpsed.net under Human Resources/contracts.

Position Type: Full-Time
Job Categories:

Support Staff > Administrative Assistant

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Jennifer Montefusco , Manager
• Cranston Public Schools
• Email: [e-mail]