Administrative Assistant 3 - Surgery

Inside Higher Ed; Columbus (OH); On-site; USD 35,000 - 45,000; Full time

Job summary

A higher education institution in Columbus, Ohio seeks an Administrative Assistant 3 for the Surgery Division. The role involves coordinating appointments, managing correspondence, supporting grant applications, and maintaining program calendars. Ideal candidates will have a High School diploma, relevant experience in administrative roles, and strong communication skills. This position is full-time with standard office hours.

Qualifications

• High School diploma or GED. Certification or vocational training may be required.
• 2 years of relevant experience required.
• 4-6 years of relevant experience preferred.

Responsibilities

• Coordinate and maintain faculty and program calendars.
• Draft and finalize correspondence.
• Assist with grant applications and research reports.
• Liaise with faculty, staff, and external organizations.
• Provide administrative support related to scheduling and patient care.

Skills

Administrative support

Communication skills

Time management

Organizational skills

Education

High School diploma or GED

Associate degree in a relevant field preferred

Job description

Overview

Administrative Assistant 3 - Surgery in the Division of Trauma, Critical Care, & Burn in the Department of Surgery. Provides a variety of administrative tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics; detects and resolves day to day issues; communicates directives and instructions; researches, gathers, and summarizes information and data to aid research program leaders in decision‑making and strategic planning; independently composes correspondence and finalizes draft copies of correspondence; makes travel arrangements; collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations; assists with grant applications, manuscripts, and research reports; assists faculty with credentialing and promotion & tenure documents; updates CV and tracks CME documentation; answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned; coordinates administrative needs of the program; assists with recruitment of faculty and staff; provides office support services related to scheduling and coordinating patient care; serves as back‑up secretary for other physician offices as needed.

Responsibilities

• Coordinate and maintain faculty and program calendars; schedule and coordinate meetings, conferences, educational programs, and special events (including logistics).
• Draft, compose, and finalize correspondence; prepare reports, tables, and slides for presentations.
• Assist with grant applications, manuscripts, and research reports; support credentialing and promotion & tenure documentation; update CV and track CME documentation.
• Answer phones and inquiries; liaise with faculty, staff, investigators, administration, and external customers/organizations; open, screen, and distribute mail; establish and maintain files.
• Coordinate administrative needs of the program; assist with recruitment of faculty and staff; provide office support related to scheduling and patient care; act as back‑up secretary for other physician offices as needed.

Minimum Qualifications

• High School diploma or GED. Certification or vocational training may be required. An Associate degree in a relevant field may be preferred.
• 2 years of relevant experience required. 4–6 years of relevant experience preferred.

Additional Information

• Location: Twelfth Ave, 395 W (0356)
• Position Type: Regular
• Scheduled Hours: 40
• Shift: First Shift

Note: Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post‑offer process.

The university is an equal opportunity employer, including veterans and disability.

As required by Ohio Revised Code section 3345.0216, Ohio State will educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.