Administrative Assistant 2

UW Medicine; Seattle (WA); In loco; USD 30.000 - 39.000; Tempo pieno

Descrizione del lavoro

Harborview Clinical Engineering at the University of Washington seeks an Administrative Assistant 2 to provide clerical support, manage the TMS database, and coordinate front-office operations in Seattle. You will handle data entry, maintenance work orders, and communications with shops and vendors.

The role requires high school completion and at least two years of office experience. This is a full-time, on-site position with benefits and a focus on accuracy, timeliness, and professional service.

Competenze

• Experience in clerical tasks and office support.
• Familiar with data entry and records management.

Mansioni

• Revise filing systems and update database files.
• Enter, edit and close maintenance work orders in the TMS.
• Triages requests, assigns priorities and dispatches to shops.
• Dispatch to shops via phone, fax, email, pager, or radio.
• Maintain data integrity of the TMS and department records.
• Order office supplies and maintain department inventory.
• Distribute mail and coordinate communications with UW and Harborview.
• Inform management of unscheduled time off or staff sick leave.

Conoscenze

Clerical support

Data entry

Customer service

Communication

Formazione

High School Diploma or GED

Strumenti

TMS system

Descrizione del lavoro

Administrative Assistant 2 - University of Washington# Careers at UW## Administrative Assistant 2Apply: No Telework: Seattle, WA: Full time: Posted Today: REQ-0000138512**Job Description****Harborview Clinical Engineering** has an outstanding opportunity for an **Administrative Assistant.** **WORK SCHEDULE*** Days* Full-time**POSITION SUMMARY**Provide the interface between customers, staff and department functions to maintain the computerized maintenance management systems database (TMS). Provide central communications and documentation point for department sustained operations. Provide quality control and oversight of all documented work and closeout data within the TMS system and front office functions.**PRIMARY JOB RESPONSIBILITIES*** Under general supervision, independently perform a variety of complex clerical projects and assignments such as revising filing systems and updating data base files.* Working knowledge of TMS to enter, edit and complete both Corrective and Preventative Maintenance Work Orders.* Triage requests to assign priorities and dispatch to shops.* Dispatch to shops via phone, fax, email, pager, radio, etc as required to enact service.* Maintains TMS system data creditability and integrity.* Track and maintain database for requisitions and purchase orders in support of department as requested.* Order office supplies for the department, maintaining an inventory to sustain the department’s needs.* Distribution of the incoming and outgoing mail ensuring communication with other departments both at HMC and UW.* Inform department Management of any unscheduled time off or sick leave of departmental staff.* Vendor and phone screening dispatching calls to the appropriate personnel.* Interface with vendors in a professional manner.* Maintain filing system; including archives.**REQUIRED POSITION QUALIFICATIONS**Requires High School/ GED AND two years of office or administrative support experience.Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.**Compensation, Benefits and Position Details****Pay Range Minimum:**$21.70 hourly**Pay Range Maximum:**$28.19 hourly**Other Compensation:**-**Benefits:**For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/**Shift:**First Shift (United States of America)**Temporary or Regular?**This is a regular position**FTE (Full-Time Equivalent):**100.00%**Union/Bargaining Unit:**WFSE HMC**ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHER** UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals. All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest. **Our Commitment** The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail]. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.