Administrative Assistant 2

Talentify; Redmond (WA); Vor Ort; USD 32.000 - 45.000; Vollzeit

Benefits dieser Stelle

Medical

dental & vision

Critical Illness, Accident, and (Hosp)

401(k) Retirement Plan

Pre-tax and Roth post-tax

Life Insurance (Voluntary Life & AD&D)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave

Zusammenfassung

Aston Carter is seeking an Administrative Assistant 2 for a fully onsite role in Redmond, WA. The position emphasizes sophisticated calendar management for leadership, travel coordination, and broad administrative support for the team.

The ideal candidate will handle meetings, events, expenses, vendor relations, and office operations, with a potential extension based on budget and needs. This is a contract position with a defined end date and comprehensive benefits.

Qualifikationen

• Experience providing complex administrative support to senior leaders.
• Strong calendar management with conflict resolution.
• Experience coordinating domestic and international travel and expense reporting.
• Ability to plan, schedule, and support meetings and events.

Aufgaben

• Provide complex administrative support to all levels of management and external partners.
• Manage complex calendars for leadership, including a Partner Manager, proactively scheduling and resolving conflicts.
• Coordinate domestic and international travel arrangements, including transportation, lodging, and itineraries.
• Process and track business expenses, ensuring accuracy and policy compliance.
• Coordinate meetings and events with scheduling, room reservations, agendas, materials, and logistics.
• Support department finances with documentation and related administrative tasks.
• Assist with personnel operations, maintaining records and supporting processes.
• Coordinate facility needs and act as a contact for facility-related requests.
• Manage procurement of goods and services for the team.

Kenntnisse

Calendar management

Travel coordination

Expense processing

Meeting/Events support

Vendor management

Administrative support

Jobbeschreibung

Open - Talentify has a posting for this job. Posted 12 Nov 2026.

Opens careers.astoncarter.com. Talentify has not checked who owns that address. You apply there - Talentify never asks for an account or a CV.

About this job

HIRING! Talented Administrative Assistant 2

Job Description

The Administrative Assistant 2 performs a wide range of complex administrative functions to support all levels of management and their external business partners. This role focuses heavily on sophisticated calendar management for a Partner Manager, coordination of domestic and international travel, and comprehensive administrative support for the broader team. The position also handles meetings and events, department financial operations, personnel and facility operations, procurement of goods and services, and general office support, serving as the primary contact point for the department and completing special projects as assigned.

Responsibilities

• Provide complex administrative support to all levels of management, including coordination with external business partners.
• Manage complex calendars for leadership, including a Partner Manager, proactively scheduling, rescheduling, and resolving conflicts.
• Coordinate domestic and international travel arrangements, including transportation, lodging, and itineraries for team members and leadership.
• Process and track business expenses, ensuring accuracy, compliance with policies, and timely submission.
• Coordinate meetings and events, including scheduling, room reservations, agendas, materials, and logistical support.
• Support department financial operations by assisting with tracking, documentation, and related administrative tasks.
• Assist with personnel operations, including maintaining records and supporting administrative processes for the team.
• Support facility operations by coordinating office needs and acting as a point of contact for facility-related requests.
• Manage procurement of goods and services such as computer equipment, office supplies, reference materials, and other resources needed by the team.
• 34 years of experience providing complex calendar support for multiple stakeholders or leaders.
• 34 years of experience coordinating domestic and international travel arrangements.
• 34 years of experience providing comprehensive team support in an administrative capacity.
• Proficiency in administrative support and administrative assistance in a fast-paced environment.
• Strong calendar management skills, including conflict resolution and prioritization.
• Experience with travel management, including booking, itinerary planning, and adjustments.
• Ability to manage business expenses and expense reporting accurately and efficiently.
• Experience with vendor management, including ordering and maintaining relationships.

This role is fully onsite, working five days per week. The team focuses on security management for the business, and the Administrative Assistant 2 works closely with a Partner Manager and their broader team in a professional office setting. The environment involves regular use of office technologies and equipment such as computers and related devices, as well as coordination of travel and vendor services. The position offers the potential for long-term employment, with an intended duration of up to 18 months and the possibility of extension depending on budget and business requirements.

Job Type & Location

This is a Contract position based out of Redmond, WA.

Pay and Benefits

The pay range for this position is $28.00 - $28.00/hr.

• Medical
• dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan
• Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 20, 2026.

Workplace Type

This is a fully onsite position in Redmond,WA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Each posting applies separately and lists its own pay.