Administrative Assistant #10591

Daytona State College; Daytona Beach (FL); On-site; USD 35,000 - 45,000; Full time

Job summary

Daytona State College in Daytona Beach, FL, seeks an Administrative Support Specialist to assist a department Chair with office operations and budget monitoring. You will support students and faculty, manage calendars, arrange travel, and handle mail and records.

The role requires strong computer skills, attention to detail, and excellent written and verbal communication, with the ability to multi-task and work on special projects as directed by leadership.

Qualifications

• Must have an Associate degree or higher.
• Two years of related work experience or an equivalent combination of education and experience.

Responsibilities

• Provides administrative support to the department Chair, including coordination of varied office operations and assisting with budget preparation and monitoring.
• Provides supplemental support to students and faculty in the department.
• Keeps appointment calendars and schedules appointments; makes reservations and travel arrangements; receives and screens calls, providing advanced information, or referring callers to appropriate staff.
• Processes and distributes incoming departmental mail; compiles information and data for periodic and special reports; conducts statistical comparisons of information; sets up and maintains record system for area of responsibility.
• Creates and completes departmental and college forms, types correspondence, reports, memos, contracts, schedules, manuals, documents requisitions, and related paperwork.
• Gathers and submits information for payroll in a timely manner.
• Attend departmental, staff and other professional meetings, as requested, to exchange information or take minutes.
• Assist with the adjunct hiring process, and the completion of all required adjunct paperwork.
• Other duties and special projects as assigned and directed by the President or their designee.

Skills

Computer skills

Customer service

Organizational skills

Communication skills

Attention to detail

Education

Associate degree

Tools

Microsoft Office

Job description

• Associate degree
• Two (2) years of related work experience or an equivalent combination of education and experience in accordance with Fla. Stat. 112.219(6).

• Provides administrative support to the department Chair, including coordination of varied office operations and assisting with budget preparation and monitoring. Provides supplemental support to students and faculty in the department.
• Keeps appointment calendars and schedules appointments; makes reservations and travel arrangements; receives and screens calls, providing advanced information, or referring callers to appropriate staff.
• Processes and distributes incoming departmental mail. Compiles information and data for periodic and special reports; performs research and retrieval of records; conducts statistical comparisons of information; sets up and maintains record system for area of responsibility.
• Creates and completes departmental and college forms, types correspondence, reports, memos, contracts, schedules, manuals, documents requisitions, and related paperwork. Completes and submits purchase requisitions for supplies and materials; assists with accountability of purchases. Gathers and submits as appropriate, information for payroll in a timely manner.
• Attend departmental, staff and other professional meetings, as requested, to exchange information or take minutes.
• Assist with the adjunct hiring process, and the completion of all required adjunct paperwork.
• Other duties and special projects as assigned and directed by the President or their designee.

• Must have good computer skills and be proficient with Microsoft Office, computers, and peripherals.
• Must have good customer service skills.
• Must have the ability to perform clerical and technical tasks requiring a wide range of procedures.
• Must have strong organizational skills, as well as effective oral and written communication.
• Must be detail oriented, creative, flexible, and be able to multi-task.

This position is eligible for Veterans Preference pursuant to Chapter 295 of Florida Statutes. Preference will be given to eligible veterans and their spouses in accordance with the statute and requires the applicant to submit eligible documentation such as a DD-214 (or equivalent). If you are submitting a copy of a DD-214, please ensure the social security number and date of birth is redacted and/or removed.