Administrative Assistant - 10 Month

Shawano School District; Shawano (WI); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Employee Assistance Program

Short/Long term disability benefits

Paid time off

Job summary

The Shawano School District is seeking an Administrative Assistant for the main office at Shawano Community Middle School. This is a full-time, 10-month position designed to support daily operations and ensure a safe, welcoming environment for students, families, and staff.

The ideal candidate is highly organized, student-centered, and service-oriented, with strong communication skills and experience in school or office administration.

Qualifications

• Associate's degree or related coursework in administrative/secretary support.
• Experience in school or general office administration preferred.
• Strong communication and organizational skills.
• Ability to maintain confidentiality and manage front office operations.

Responsibilities

• Manage student safety and attendance in daily operations.
• Interact with students, parents, volunteers, teachers, and staff.
• Handle attendance management, visitor logs, and bus communications.
• Monitor front door security and visitor logs to ensure safety.
• Distribute student medications as needed under nurse guidance.
• Assist district registrar with building-level student information and safety plans.
• Support with special events, year start up, and year end activities.

Skills

Strong communication

Detail-oriented

Customer service

Organizational skills

Education

Associate's degree or related coursework in administrative/secretary support

Tools

Microsoft Office

Google Workspace

Job description

• Date Posted:
  10/8/2026
• Location:
  Shawano Community Middle School

The Shawano School District has an opening for an Administrative Assistant in its main office at the middle school. This is a full-time, 10-month position. We are seeking a highly organized, student-centered, and service-oriented professional to join our team as a Building Administrative Assistant. This role is ideal for someone who thrives in a fast-paced environment, enjoys supporting others, and takes pride in keeping a school running smoothly. As a key member of our front office team, you will play an essential part in ensuring daily operations are efficient, welcoming, and aligned with our commitment to students, families, and staff. We invite student-focused, detail-minded, compassionate individuals to apply!

Can you envision how your contributions will drive the success of the district and support our community? Come be a part of a team that is integral to the success of our students and staff. As a member of the Shawano School District, you join a culture that:

Ø Ensures a safe and secure environment for students and staff

Ø Takes pride in our work

Ø Ensures students have a Future Ready Learning environment focused on experiences that prepare them for the world they will lead in

Our School District

The Shawano School District is committed to inspiring and preparing students to be future-ready by engaging, empowering, and educating every student, every day, "The Hawk Way." The district believes in fostering a supportive and inclusive environment built on strong home, school, and community partnerships, where all students can thrive and achieve success. With a focus on continuous improvement, accountability, and positive relationships, the district prioritizes professional development, effective communication, and the use of best practices and technology in education. Its guiding principles emphasize sustainable budgeting, staff retention, student-centered instruction, and a commitment to well-rounded student experiences through diverse extracurricular programs. The Shawano School District includes four schools – early elementary, intermediate, middle and high schools – and the district office.

Our Community

Shawano is a vibrant and growing city in northeastern Wisconsin. Shawano offers small-town charm and community spirit, with easy access to larger urban areas like Green Bay and the Fox Valley. Our community offers high-quality schools, numerous parks, scenic trails, and a revitalized downtown, all contributing to its strong sense of community and economic vitality. The city is nestled along the Wolf River and near Shawano Lake, providing abundant opportunities for water recreation. Shawano places a strong emphasis on education, with excellent public and private schools, a regional center for Northeast Wisconsin Technical College, and nearby access to the College of Menominee Nation. Shawano: a great place to work, play, and live.

Role Responsibilities

Your primary responsibility is to manage student safety and attendance. You will be interacting with students, parents, volunteers, teachers, and staff on a daily basis - including student attendance management, visitor logs, bus company communications; Monitoring front door security and visitor logs is a top priority and will be key to ensuring the safety of students. You may be asked to distribute student medications as needed to assist the school nurse. You will be supporting the district registrar with building level student information as needed, maintaining safety plan information and documents for the school building. Assisting with special school events, year start up, and year end activities will be part of your role.

Role Requirements

As the ideal candidate, you will have an Associate's degree or post-secondary courses in a field related to administrative/secretary support or similar. Your experience will include maintaining a positive and welcoming work environment. Having previous school or general office management experience is beneficial. Having an eye for detail and strong organizational skills are a must. You should have strong communication skills in order to facilitate appropriate messaging through students, parents, volunteers, teachers, staff, and administration. Regular and prompt attendance alongside maintaining confidentiality is expected in this role. Having Microsoft and Google application knowledge is highly desirable.

Wage and Benefits

Shawano School District is hiring hardworking and dedicated individuals who value Learning Living Leading The Hawk Way. We offer appealing wages based on skills and qualifications, alongside healthy benefits package. We are committed to the success and wellbeing of our employees, which is why we offer a variety of Hawk Way advantages and benefits, including:

• Health, dental, and vision insurance; Voluntary Life and other insurance benefits
• Employee Assistance Program
• District-paid short term disability, long term disability, and basic life insurance plans.
• Paid time off benefits
• Exceptional Wisconsin Retirement System Contribution

The Shawano School District does not discriminate on the basis of sex, sexual orientation, race, national origin, ancestry, color, creed, religion, pregnancy, marital or parental status, or any physical, mental, emotional, or learning disability, or any other legally protected status or classification. Employees of this District are required to comply with the provisions of Title VI and VII of the Civil Rights Act of 1964, as amended, and Title IX, Education Amendments of 1972.