Administrative Assistant 1 (PCN 061636)

State of Alaska; Anchorage (AK); On-site; USD 42,000 - 62,000; Full time

Job summary

The State of Alaska, Department of Health, is seeking an Administrative Support professional to join the Section of Epidemiology. You will coordinate critical services, schedule meetings, track resources, and reconcile invoices within the HIV/STD Program’s Central Services Unit.

The role focuses on improving statewide public health operations, with on-site work in Anchorage. Strong clerical and customer-service skills are essential to succeed."

Qualifications

• Attention to detail in clerical tasks and records management.
• Proficiency with office software, databases, and automated systems.
• Ability to work with clients and colleagues to assess needs and provide information.
• Ability to identify problems and evaluate information to support decisions.

Responsibilities

• Coordinate meetings and logistics for the HIV/STD Program.
• Process and reconcile invoices; track resources and maintain records.
• Support daily administrative operations across the Central Services Unit.
• Serve as the primary administrative resource for program activities.

Skills

Attention to Detail

Computer Skills

Customer Service

Problem Solving

Job description

Welcome to the Department of Health!

We’d be delighted to have you join our team.

If you envision yourself in this role and are ready to start an exciting career with us, apply today!

This position is open to Alaskan Residents only.

Please check out the residency definition to determine if you qualify.

What you will be doing:

Want to do meaningful work that has a tangible impact on communities throughout Alaska? Come and join the Administrative Services team within the Section of Epidemiology. Our role is to deliver vital administrative support and operational coordination that keeps public health services running smoothly statewide. While working with our experienced team, you will coordinate critical services, schedule meetings, track resources, invoice submissions and reconciliation, and help facilitate daily activities as the main administrative resource for the HIV STD Program within the Central Services unit.

Our organization, mission, and culture:

The mission of the Division of Public Health is to protect and promote the health of Alaskans. The Section of Epidemiology works to safeguard communities from communicable diseases, injuries, and environmental, occupational, and other public health hazards through statewide prevention, surveillance, and response efforts.

This position provides administrative and operational support within the Central Services Unit and assists the HIV/STD Program. Responsibilities include coordinating meetings and logistics, processing and reconciling invoices, tracking resources, maintaining records, and supporting daily administrative operations. The HIV/STD Program works to prevent sexually transmitted diseases (STDs) and human immunodeficiency virus (HIV) in Alaska through statewide prevention, education, surveillance, and control efforts guided by public health data and best practices.

The benefits of joining our team:

You will find opportunities for advancement within both our division as well as the Department of Health in general. Along with the full benefit package provided by the State of Alaska, including health insurance, retirement, eleven paid holidays, paid leave accrual, and the potential for yearly pay increases based on performance, you will receive the benefit of on-the-job training.

The working environment you can expect:

Your new workspace is an office setting in the Frontier Building, boasting stunning views of the Chugach and Alaska Mountain Ranges. Our Midtown location makes it easy to find lunch options, whether you drive, walk, or bike.

Who we are looking for:

The ideal candidate will possess some or all of the following position-specific competencies in addition to the minimum qualifications listed below:

• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work
• Customer Service: Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.
• Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.

Special Note:

Examples of advanced clerical experience include:

• -Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
• -Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).

At the time of the interview, please provide the following:

1. Three (3) professional references, whom we may contact by phone, are required. One (1) of these references must be your current or most recent supervisor, if not already provided in the application.
2. Current performance evaluation, if available
3. A copy of academic transcripts (unofficial is okay; please ensure that the institution name/URL is listed on the transcripts) is used to verify that you meet the minimum qualifications.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodations, auxiliary aids, or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or [phone] if you are in the Juneau area. Requests for information may also be emailed to [e-mail].

For specific information in reference to the position, feel free to contact the hiring manager at:

Maddie Viens / Administrative Officer 1

Phone: [phone]

Email: [e-mail]