Administrative Assistant 1 (Local Government) - Northumberland County C&Y

Commonwealth of Pennsylvania; Sunbury (Northumberland County); On-site; USD 32,000 - 40,000; Full time

Job summary

Commonwealth of Pennsylvania is seeking an Administrative Assistant 1 in Northumberland County, PA to provide essential administrative support, maintain accurate records, and assist with budgeting and reporting. The role emphasizes organization, reliability, and collaboration with multiple agencies.

Typical work hours are 8:30 AM to 4:30 PM, Monday through Friday, with no telework option. The position requires a four-year degree or equivalent experience and residency in PA.

Qualifications

• Graduation from a four-year college or university or an equivalent combination of experience and training.
• PA residency requirement is required.

Responsibilities

• Database management to support child placement files.
• Mail processing and handling riders as needed.
• Coordinate with other agencies to maintain accurate child file records.
• Compile fiscal data for quarterly, yearly, budget, and statistical reports.
• Create and maintain provider contracts and assist with payment processing.
• Maintain records for contracted resource families and prepare payroll spreadsheets.

Education

Bachelor's degree or equivalent

Job description

Salary

$36,289.50 Annually

Location

Northumberland County, PA

Job Type

Civil Service Permanent Full-Time

Job Number

CS-2026-59234-L0111

Department

Local Government

Division

HS Northumbrlnd Co Child Welfa

Opening Date

09/24/2026

Closing Date

10/8/2026 11:59 PM Eastern

Job Code

L0111

Position Number

80006602

Union

SEIU

Bargaining Unit

LG

Pay Group

LG

Bureau / Division Code

88212749

Bureau / Division

HS Northumberland Co Child Welfare Services

Worksite Address

322 N 2nd Street

City

Sunbury, Pennsylvania

Zip Code

17801

Contact Name

Anne Eyster

Contact Phone

570.988.4237

Contact Email

[e-mail]

THE POSITION

Step into a role where your organizational talents help move important work forward. As an Administrative Assistant 1 with Northumberland County C&Y, you will support key tasks and ensure that details are handled with care. This position gives you the chance to build strong working relationships and keep essential records running smoothly. Join an agency that values teamwork, accuracy, and dependable service. If you are a motivated and dependable individual who enjoys working in fast paced environment, we want to hear from you!

DESCRIPTION OF WORK

This position provides essential administrative support to maintain accurate records, assist with agency communication, and support budgeting and reporting activities. The role helps ensure that families, agencies, and providers receive timely information and well-organized materials. As an Administrative Assistant 1, you will perform the following duties:

• Database Management: Maintain multiple databases to support children placement files
• Mail Processing: Handle mail correspondence and process riders as needed
• Agency Coordination: Work with other agencies to maintain accurate child file records
• Financial Reporting: Compile fiscal data for quarterly, yearly, budget, and statistical reports
• Contract Oversight: Create and maintain provider contracts and assist with payment processing
• Resource Family Records: Maintain records for contracted resource families and prepare payroll spreadsheets

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university; or
• any equivalent combination of experience and training.
• Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree/credits.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation.
• This position falls under the provisions of the Child Protective Services Law.
  • Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.