Administrative Assistant 1 (Local Government) - Northumberland County C&Y

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 36,000 - 48,000; Full time

Job summary

Commonwealth of Pennsylvania is seeking an Administrative Assistant 1 to provide essential support to the Northumberland County C&Y team. You will maintain records, assist with communications, budgeting and reporting, and help ensure timely delivery of information to families, agencies and providers.

This full-time role requires attention to detail, accuracy, and reliability in a fast-paced environment.

Qualifications

• Graduation from a four year college or university; or an equivalent combination of experience and training.
• Applicants may be within 3 months of graduating with a qualifying degree/credits.
• You must meet the PA residency requirement.
• A background investigation and other legal requirements apply to employment.

Responsibilities

• Database management to support children placement files
• Mail processing and riders as needed
• Coordinate with other agencies to maintain child file records
• Compile fiscal data for quarterly, yearly, budget, and statistical reports
• Create and maintain provider contracts and assist with payment processing
• Maintain records for contracted resource families and payroll spreadsheets

Education

Four-year college or university degree

Equivalent experience and training

Job description

THE POSITION

Step into a role where your organizational talents help move important work forward. As an Administrative Assistant 1 with Northumberland County C&Y, you will support key tasks and ensure that details are handled with care. This position gives you the chance to build strong working relationships and keep essential records running smoothly. Join an agency that values teamwork, accuracy, and dependable service. If you are a motivated and dependable individual who enjoys working in fast paced environment, we want to hear from you!

DESCRIPTION OF WORK

This position provides essential administrative support to maintain accurate records, assist with agency communication, and support budgeting and reporting activities. The role helps ensure that families, agencies, and providers receive timely information and well-organized materials. As an Administrative Assistant 1, you will perform the following duties:

• Database Management: Maintain multiple databases to support children placement files


• Mail Processing: Handle mail correspondence and process riders as needed


• Agency Coordination: Work with other agencies to maintain accurate child file records


• Financial Reporting: Compile fiscal data for quarterly, yearly, budget, and statistical reports


• Contract Oversight: Create and maintain provider contracts and assist with payment processing


• Resource Family Records: Maintain records for contracted resource families and prepare payroll spreadsheets

Work Schedule and Additional Information

• Full-time employment


• Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with 30-minute lunch.


• Telework: You will not have the option to telework in this position.


• Salary:In some cases, the starting salary may be non-negotiable.


• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Required Experience, Training & Eligibility

QUALIFICATIONS

Minimum Experience and Training Requirements

• Such training as may have been gained through graduation from a four year college or university; or


• any equivalent combination of experience and training.


• Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree/credits.

Other Requirements

• You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.


• You must be able to perform essential job functions.

Legal Requirements

• You must pass a background investigation.


• This position falls under the provisions of the Child Protective Services Law.


• Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.

Veterans

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).


• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.


• Your score is valid for this specific posting only.


• You must provide complete and accurate information or:




• your score may be lower than deserved.


• you may be disqualified.




• You may only apply/test once for this posting.


• Your results will be provided via email.