Administrative Assistant 1 / Accounting Case Manager

State of Alaska; Fairbanks (AK); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

12 paid holidays

Medical and dental coverage

Vision coverage

Job summary

Alaska Court System in Fairbanks is seeking an Administrative Assistant 1 to provide essential clerical and office support to the Clerk of Court and trial court departments. The role requires accurate record keeping, report preparation, and coordination of meetings, travel, and events.

The full-time position offers on-site work, a 37.5-hour week, and a comprehensive benefits package including holidays, insurance, and retirement plans.

Qualifications

• Graduation from high school or completion of a General Education Development (GED) certificate.
• Two years of progressively responsible, fully qualified work experience as an administrative assistant.
• The ability to type at least 40 words per minute (net).

Responsibilities

• Prepare reports, correspondence, meeting agendas and minutes; maintain calendars, records, files, and training documentation.
• Coordinate meetings, interviews, travel arrangements, and employee events; compile statistical data and management reports.
• Assist with courthouse security procedures, emergency communications, facility projects, and interpreter coordination.

Skills

Typing 40 wpm

Administrative experience

Education

High school diploma or GED

2 years admin assistant experience

Job description

* Applicants transferring from another State of Alaska agency or applicants with prior legal work experience or education in the legal field may receive consideration for advance step placement.

Personnel rules will be applied to determine step placement for the successful internal candidate.

Our organization, mission and culture:

The mission of the Alaska Court System is to provide an accessible and impartial forum for the just resolution of all cases that come before it, and to decide such cases in accordance with the law, expeditiously and with integrity. Everything we do is outlined in our Pledge of Fairness.

The benefits of joining our team:

The Fairbanks Trial Court is a dynamic team where customer service is our priority. Your success as an employee is our success as an organization. We will receive on-the-job training, on-going support, respect, and fairness. We are a court family.

Join the Alaska Court System as a key member of the Fairbanks Trial Courts team! As an Administrative Assistant 1 (salary range 12), you will provide essential administrative support to the Clerk of Court, Chief Deputy, and other trial court departments while helping keep daily operations organized and running smoothly. You’ll prepare reports, correspondence, meeting agendas, and minutes; maintain calendars, records, files, and training documentation; coordinate meetings, interviews, travel arrangements, and employee events; compile statistical data and management reports; and assist with courthouse security procedures, emergency communications, facility projects, and interpreter coordination. You will also respond to requests for information from internal and external customers, help maintain court policies and procedures, and provide support across departments as needed. This position offers a varied workload and the opportunity to contribute to the effective operation of the Fairbanks Trial Courts.

You will also manage Fairbanks Trial Court accounting operations, overseeing daily receipts and deposits, auditing transactions, processing disbursements, reconciling accounts, reviewing financial reports, and ensuring court funds are handled accurately and securely. This position is ideal for a detail-oriented professional who enjoys problem-solving, managing multiple priorities, and taking ownership of important responsibilities. Bring your organizational skills, professionalism, and commitment to customer service to a role that makes a meaningful difference in daily court operations.

The Working Environment

The Fairbanks Trial Court is located in the beautiful Rabinowitz Courthouse at 101 Lacey Street in Downtown Fairbanks. Our building is located next to Golden Heart Plaza, the Alaska Siberia World War II Memorial, several bike paths, and the Chena River. Our professional, collegial team takes immense pride in public service. The workplace culture is supportive, team-centered, and mission-orientated to foster fairness and respect.

Work Hours:

Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday - Friday, 8:00 a.m. to 4:30 p.m.

We offer a competitive benefits package that includes 12 paid holidays, medical, dental, and optional vision coverage, and employer-paid life insurance. Employees are enrolled in the Public Employees Retirement System (PERS) and the Alaska Supplemental Annuity Plan (SBS), with access to the Alaska Deferred Compensation Plan. Personal leave is accrued for vacation, illness, or personal needs.

Enjoy peace of mind and long-term security while serving your community.

See http://doa.alaska.gov/drb/index.html for additional information.

For more information on the Alaska Court System, please visit: http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video: VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

• Graduation from high school or completion of a General Education Development (GED) certificate.
• AND
• Two years of progressively responsible, fully qualified work experience as an administrative assistant.
• AND
• The ability to type at least 40 words per minute (net).

Substitution:

• Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for one year of the required administrative assistant work experience.
• A bachelor’s degree from an accredited college will substitute for one year of the required administrative assistant work experience.
• Twelve months of work experience performing general clerical work that demonstrates work skills equal to those of a Court Case Manager I with the Alaska Court System will substitute for one year of the required administrative assistant work experience.

NOTE:

Work experience as a legal administrative assistant is preferred.

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• Keyboarding certification dated within one year showing a keyboarding speed of at least 40 words per minute (net).
• 10-Key typing test dated within one year.
• Post-secondary transcripts, if using education to meet minimum qualifications.
• Copies of your most recent (2) performance evaluations, if available.
• A list of three (3) professional references who have had supervisory authority over you, including your most recent supervisor, along with their daytime contact phone numbers andemail addresses.
• Two (2) writing samples each at least one page in length.

KEYBOARDING CERTIFICATION REQUIRED

Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document. Acceptable websites include: www.ratatype.com and www.typingtest.com. In addition, keyboarding tests are given at any Alaska Job Center location. A list of locations is available at: http://www.jobs.state.ak.us/offices.

LEGAL EMPLOYMENT

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The Alaska Court System does not sponsor visas.

WORK EXPERIENCE

If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION

If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications for the position and are required with each application.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

SELECTION PROCEDURE

Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

MULTIPLE VACANCIES NOTICE

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to sixty (60) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NEPOTISM REVIEW

To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK

A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at [phone]. The Court System reserves the right to confirm all background information.

Contact Title: Recruitment

E-Mail: [e-mail]

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501

Phone Number: [phone]