Administrative Assistant 1/2

Public Safety; Anchorage (AK); On-site; USD 40,000 - 56,000; Full time

Job summary

Alaska Department of Public Safety is seeking an Administrative Assistant to support the Director’s Office within the Alaska State Troopers. The role involves coordinating day-to-day administrative tasks, processing information, and providing confidential support to DPS staff.

The position emphasizes self-management, clear written and oral communication, flexibility, and strong computer skills to handle multiple tasks efficiently in a professional, team-oriented environment.

Qualifications

• Self-Management: Sets goals, works with minimal supervision, multi-tasks efficiently.
• Written and Oral Communication: Clear English, precise writing, mindful audience.
• Flexibility: Adapts to changing priorities and deadlines.
• Computer Skills: Proficient with standard office software and databases.
• Learning: Applies training and feedback to improve performance.

Responsibilities

• Coordinate and process day-to-day administrative activities for the Director’s Office.
• Provide full technical and administrative support to ensure smooth operations.
• Maintain confidential information and collaborate with DPS staff.
• Prepare and review standard forms, reports, and correspondence.

Skills

Self-management

Written and oral communication

Flexibility

Computer skills

Learning

Job description

Job Description

This recruitment is open to Alaska Residents only. Applicants must meet A laska Residency Requirement s in order to be considered for employment at this time.

WHAT YOU WILL BE DOING:

This Administrative Assistant directly supports the Director’s Office (DO) within the Alaska State Troopers. Duties will include performing full technical and administrative support duties to coordinate and process day-to-day administrative activities for the Alaska State Troopers Director’s Office and its components.

OUR ORGANIZATION, MISSION, AND CULTURE:

The Department of Public Safety (DPS) strives to preserve the peace, enforce the law, prevent, and detect crime, and protect life and property. As a member of DPS, you would be instrumental in ensuring this mission is met by providing direct support of law enforcement activities

THE BENEFITS OF JOINING OUR TEAM:

As a member of one of the most unique law enforcement agencies in the nation, you will be part of a team that embraces the core values of loyalty, integrity, courage, compassion, leadership, and accountability as they serve rural Alaska. In this fast-paced environment you will work directly with the public and DPS staff to ensure our mission is being met.

THE WORKING CONDITIONS YOU CAN EXPECT:

This position is located and based out of the Department of Pubic Safety's Headquarters at 5700 E Tudor Road in Anchorage, Alaska. The work environment is Professional, friendly, team oriented and productive. This role requires collaboration, effective communication, and the ability to hold confidential information.

WHAT WE ARE LOOKING FOR:

Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior Ability to multi-task and prioritize.

Written and Oral Communication: Expresses information effectively both orally and in writing, taking into account the audience and nature of the information. Recognizes or uses correct English grammar, punctuation, and spelling; assiduous communication skills with the ability to communicate complex information. Is thorough when performing work and conscientious about attending to detail.

Flexibility: Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity. Ability to adapt to changing priorities while managing multiple tasks within defined deadlines.

Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.

Learning: Uses efficient learning techniques to acquire and apply new knowledge and skills; uses training, feedback, or other opportunities for self-learning and development.

The Department of Public Safety strives to preserve the peace, enforce the law, prevent and detect crime, and protect life and property. All positions support or carry out the Department's mission. If our mission interests you and this position embodies your strengths, please consider joining our team.

More information about the Department of P

ublic Safety can be found on our website:

http://dps.alaska.gov/

Minimum Qualifications

Administrative Assistant 1 Minimum Qualification (Range:12)

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR

Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:

• Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
• Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).

Administrative Assistant 2 Minimum Qualification (Range: 14)

Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

OR

One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR

One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)

OR

One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:

• Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
• Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
• Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
• Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications.

Examples of advanced clerical experience include:

• Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
• Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).

Additional Required Information

A cover letter is NOT required for this position.