Administrative Assistant 1

Ormat Technologies, Inc.; Reno (NV); On-site; USD 42,000 - 58,000; Full time

Job summary

Ormat Technologies, Inc. is seeking an Administrative Assistant in Reno, NV to support daily office functions with accuracy and high quality output. You will manage purchasing, vendor setup, and reporting while coordinating meetings, travel, and recep tion duties.

The role requires proactive problem solving, strong communication, and a professional demeanor. Candidates should have at least one year of administrative experience, be comfortable working independently or in a team, and be proficient

Qualifications

• High School diploma or equivalent education and/or experience.
• Minimum of one year of administrative work experience preferred; energy or mining experience a plus.
• Comfortable working both independently and as part of a dynamic team.
• Ability to operate a variety of standard office equipment.
• Resourceful and proactive when issues arise.
• Ability to review, gather and summarize data for reports and find solutions to administrative problems.
• High level of interpersonal skills with handling sensitive and confidential situations.
• Ability to establish priorities and meet deadlines.
• Professional telephone etiquette essential.
• Excellent verbal and written communication skills.
• Basic knowledge of Microsoft Outlook, Word and Excel; Teams a plus.

Responsibilities

• Input purchase orders into Ormat's Purchasing System accurately and timely.
• Ensure purchase orders have proper approvals.
• Set up new vendors including insurance verification.
• Prepare and manage weekly/monthly reports.
• Review PPE expense reports and track annual allocations.
• Schedule meetings, conferences and luncheons; assist travel arrangements.
• Greet visitors and manage reception duties.
• Capable of occasional overtime when required.
• Process company credit cards/statements.
• Support monthly accrual flow and ensure financial accuracy.
• Maintain phone list and emergency roster; provide office support.
• Answer, screen and forward calls; maintain office security and policies.

Skills

Communication skills

MS Office proficiency

Problem solving

Attention to detail

Professional telephone etiquette

Team player

Independent worker

Education

High School diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

Position Summary

This position is responsible for supporting day-to-day office functions while utilizing the most efficient methods ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.

Administrative Assistant

This position is responsible for supporting day-to-day office functions while utilizing the most efficient methods ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.

Essential Functions

• Responsible for accurate and timely input of purchase orders into Ormat's Purchasing System. This includes receiving for goods and services in the field or office, where applicable or required.
• Responsible for ensuring that purchase orders have received proper approval(s).
• Responsible for new vendor set up including obtaining and verifying vendor insurance requirements.
• Prepare and manage all weekly / monthly reporting.
• Review and process PPE expense reports and track for annual allocation.
• Assist in scheduling and organizing activities, meetings, conferences and luncheons.
• Assist with travel for department’s employees.
• Receive visitors by greeting, welcoming, directing and announcing them appropriately.
• Must be able to work occasional overtime.
• Track and process company credit cards/statements.
• Responsible for preparing/understanding the flow of monthly accrual process and ensuring accuracy for financials. Correct any info as needed.
• Maintain phone list and emergency roster.
• Provide administrative support in all areas.
• Answering, screening and forwarding incoming phone calls.
• Maintain office security by following safety procedures and controlling access.
• Must maintain current knowledge and understanding of applicable company policies and programs.

Other Responsibilities

• Keep work area neat and orderly.
• Responsible for running office errands.
• Assist with administering the petty cash fund(s), as assigned.
• Effectively interact with all levels of employees.
• Develop and maintain business relationships with vendors.
• Performs other related duties and projects as assigned by management.
• May be asked to operate a vehicle.

Education, Experience, And Skills Required

• High School diploma or equivalent education and/or experience.
• Minimum of one year of administrative work experience preferred. Previous energy or mining experience a plus.
• Comfortable working both independently and as a part of a dynamic team.
• The ability and knowledge to operate a variety of standard office equipment.
• Ability to be resourceful and proactive when issues arise.
• Ability to review, gather and summarize data for reports and find solutions to various administrative problems.
• Must have a high level of interpersonal skills with the ability to handle sensitive and confidential situations.
• Must be able to establish priorities and meet deadlines.
• Professional telephone etiquette essential.
• Excellent verbal and written communication skills required.
• Basic knowledge and experience of Microsoft Outlook, Word and Excel. Microsoft Teams experience a plus.
• Demonstrate problem solving skills.
• Attention to detail and processing accuracy. Gathering and monitoring information; including close checking and monitoring of all work tasks and processes.
• Commitment to maintaining confidentiality and adhering to company ethical standards.
• Must be able to operate a vehicle and possess at any time a valid driver’s license with a driving record acceptable to ORMAT’s auto insurance carrier (Plant Admins only).

Physical Requirement

• Prolonged periods sitting at a desk and working at a computer
• Manual dexterity needed for keyboarding and other repetitive tasks
• Must be able to work in a climate controlled, office environment
• The ability to occasionally lift up to 20 pounds
• This position requires sitting 80% of the time and standing and walking 20% of the time