Administrative Assistant 1

Commonwealth of Pennsylvania; Harrisburg (Dauphin County); Hybrid; USD 36,000 - 47,000; Full time

Benefits offered by this job

Telework option

Job summary

The Commonwealth of Pennsylvania's Public Utility Commission, Office Services, located in Harrisburg, seeks an Administrative Assistant 1 to support automotive coordination, procurement, storeroom operations, and general office tasks. Telework may be available; regular hours are 7:30 AM to 4:00 PM, Monday through Friday, with a 60-minute lunch.

Responsibilities include processing supply orders, assisting with fleet records, surplus processing, and event setup, with a focus on customer service

Qualifications

• Requires a four-year college degree or equivalent experience.
• Experience with SAP and purchasing card procedures helpful.

Responsibilities

• Coordinate automotive fleet records and assignments.
• Assist procurement by processing supply orders using SAP.
• Manage storeroom and distribute supplies.
• Prepare surplus items for PASS system.
• Set up and reset equipment for agency events.
• Process mail and maintain tracking records.
• Provide duplicating support and monitor requests.

Skills

Procurement

Automotive coordination

Storeroom operations

Office administration

Customer service

Education

Bachelor's degree

Tools

SAP

Job description

Would you like to work in an office environment that is positive and friendly with a variety of work functions? Then the Pennsylvania Public Utility Commission (PUC), Office Services could be the place for you.

Within Office Services we focus on friendly, quick customer service. This position will provide procurement assistance, automotive services, and office support to help ensure operations are conducted efficiently and effectively throughout the Commission. We work as a team to complete a variety of tasks in Office Services such as mail services, procurement, disbursement of supplies, surplus and recycling, automotive services, event setup/teardown, and duplicating/printing services.

Join our team and enjoy the benefits of our unique work environment here at the PUC!

This position provides support across several office service functions, including automotive coordination, storeroom operations, surplus processing, mail services, and duplicating support. As an Administrative Assistant 1, you will perform the following duties:

• Automotive Coordination: Maintain fleet records and process forms for vehicle assignments, swaps, accidents, and pool use
• Procurement Support: Assist procurement staff by helping process supply orders and services using SAP systems and purchasing card procedures
• Storeroom Operations: Manage the storeroom by organizing supplies and preparing items for distribution
• Surplus Processing: Prepare items for surplus and recycling through the PASS system
• Event Assistance: Set up and reset equipment or furniture for agency events
• Mailroom Support: Process mail, operate mailing equipment, and maintain electronic tracking records as backup support
• Duplicating Support: Provide backup in the duplicating shop by utilizing copiers, binding, cutter, and folder inserter equipment; and monitor email resource account for requests

Work Schedule and Additional Information

• Full-time employment
• Work hours are 7:30 AM to 4:00 PM, Monday - Friday, with a 60-minute lunch.
• Telework: Part-time work from home (telework) may be a potential feature of this position. The successful candidate is required to report to the headquarters worksite daily, unless the employee meets eligibility requirements and telework has been approved. Management may discontinue any telework arrangement at any time, for any reason. In order to telework, you must have a securely configured high-speed internet connection. If you are unable to telework, you will have the option to report to the headquarters office.
  • To be eligible to participate in telework, the employee's alternate (telework) worksite must meet the following requirements:
    • Within a reasonable travel distance of headquarters; and
    • Within the Commonwealth of Pennsylvania.
  • Please direct all questions regarding reasonable distance and the type of available telework to the PUC Human Resource Office at [e-mail] or 717.787.8714.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.

Other Requirements

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Veterans

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this posting. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.