Administrative Assistant

Hoods Unlimited Inc; Woodstock (GA); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Bonus based on performance

Flexible schedule

Training & development

Paid time off

Employee discounts

Job summary

Hoods Unlimited Inc in Woodstock, GA is seeking a dedicated Administrative Assistant to provide key administrative support to the executive and various departments. The successful candidate will be highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

This full-time position includes benefits like performance bonuses, paid time off, and professional development opportunities. Applicants should have 2 years of related experience and strong proficiency in Microsoft Office.

Qualifications

• 2+ years of administrative, office, or customer service experience.
• Ability to maintain confidentiality and professionalism.
• Exceptional attention to detail and strong organizational skills.

Responsibilities

• Provide administrative support to executives and department leaders.
• Assist with scheduling meetings and coordinating logistics.
• Maintain organized electronic and physical filing systems.

Skills

Microsoft Office proficiency

Excellent communication

Strong organizational skills

Problem-solving mindset

Time management

Customer service orientation

Education

High school diploma or equivalent

Associate's or Bachelor's degree (preferred)

Tools

ServiceTrade

QuickBooks

ADP

Connecteam

Job description

Administrative Assistant

Benefits

• Bonus based on performance
• Company parties
• Competitive salary
• Employee discounts
• Flexible schedule
• Free food & snacks
• Free uniforms
• Opportunity for advancement
• Paid time off
• Training & development
• Competitive compensation
• Paid Time Off (PTO)
• Paid Holidays
• Professional development opportunities
• Supportive team environment
• Opportunities for growth and advancement within the company

Position Title

Administrative Assistant

Department

Office of the Executive

Reports To

Chief Operating Officer (COO) and Executive Leadership Team

Employment Type

Full-Time

Location

Canton, GA

Position Summary

The Administrative Assistant serves as a key member of the Support Center team and provides administrative support to company leadership and various departments. This position helps ensure the smooth day-to-day operation of Hoods Unlimited and American Fire Shield through organization, communication, recordkeeping, scheduling, and project support.

The ideal candidate is highly organized, detail-oriented, professional, and capable of managing multiple priorities in a fast-paced environment while maintaining confidentiality and delivering exceptional internal and external customer service.

Essential Duties & Responsibilities

Administrative Support

• Provide administrative support to executives, managers, and department leaders.
• Prepare, edit, and distribute company documents, forms, reports, and correspondence.
• Maintain organized electronic and physical filing systems.
• Assist with data entry and record management across company platforms.
• Monitor and maintain office supplies and administrative resources.

Communication & Customer Support

• Answer and direct incoming phone calls and emails professionally.
• Assist customers, vendors, subcontractors, and employees with general inquiries.
• Route requests to appropriate departments and follow up as needed.
• Draft professional emails, letters, and internal communications.

Scheduling & Coordination

• Assist with scheduling meetings, appointments, and company events.
• Coordinate conference rooms and meeting logistics.
• Maintain executive calendars and assist with scheduling priorities.
• Support onboarding and training scheduling for new employees.

Documentation & Reporting

• Maintain employee files and company records.
• Assist with preparation of reports, spreadsheets, presentations, and dashboards.
• Track completion of assigned administrative tasks and projects.
• Support document collection for insurance, compliance, licensing, and customer requirements.

Operational Support

• Assist operations, sales, accounting, and human resources departments with administrative projects.
• Help maintain company databases and software systems.
• Support company initiatives, meetings, training events, and special projects.
• Ensure company procedures and administrative processes are followed consistently.

Qualifications

Required

• High school diploma or equivalent.
• 2+ years of administrative, office, customer service, or related experience.
• Strong proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to maintain confidentiality and professionalism.
• Ability to work independently while managing multiple priorities.

Preferred

• Associate's or Bachelor's degree.
• Experience with ServiceTrade, QuickBooks, ADP, Connecteam, or similar business software.
• Experience supporting operations, scheduling, accounting, or executive leadership teams.

Skills & Competencies

• Exceptional attention to detail
• Strong organizational skills
• Professional communication
• Problem-solving mindset
• Time management
• Customer service orientation
• Dependability and accountability
• Adaptability in a fast-paced environment
• Ability to prioritize competing deadlines

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Ability to occasionally lift and carry office supplies and materials up to 25 pounds.
• Ability to move throughout the office as needed.

Success Metrics

• Maintain accurate and organized records.
• Respond to internal and external requests promptly.
• Meet deadlines consistently.
• Demonstrate professionalism in all communications.
• Help improve efficiency and organization throughout the company.
• Support leadership and departments with a positive, solutions-oriented attitude.