Administrative Assistant

Atlasfirms; Woodland Park (CO); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

401k with Company Matching

Bonus Structure

Flexible PTO with sick time

Company Wellness Program

Development Program

Incentive Program

GAP Benefits

Short- & Long-Term Disability Plans

Life and AD&D Insurance

Job summary

ATLAS Navigators, LLC is seeking a reliable Administrative Assistant for our Woodland Park office. The role provides essential admin support to clients and staff under managers and partners, requiring organization, professionalism, and adaptability in a fast-paced environment.

Growth opportunities exist across the multi-state firm. The ideal candidate brings at least 3 years in administration, familiarity with accounting firms a plus, and comfort with MS Office and standard office equipment.

Qualifications

• High School Diploma or GED required.
• 3+ years of experience in a similar administrative role preferred.
• CPA or accounting firm experience is a plus.
• Medical office experience is a plus.
• Experience using a 10-key adding machine for high volume data entry is a plus.

Responsibilities

• Use Word and Excel in daily tasks.
• Operate firmwide software systems and multi-line phone systems.
• Greet clients and provide professional, responsive service in person and by phone.
• Coordinate appointments, calendars, and scheduling.
• Prepare and process outgoing mail, including trips to the post office.
• Maintain office organization and inventory.
• Prepare and distribute weekly reports.
• Track projects and workflow progress.
• Scan and file tax returns and client reports.
• Maintain filing systems and track E-file forms.
• Assist with client payments processing.
• Support firm operations with other duties as assigned.

Skills

MS Office proficiency

Client service

Multitasking

Attention to detail

Effective communication

Education

High School Diploma or GED

Tools

10-key adding machine

Job description

ATLAS Navigators, LLC is an accounting, tax, and consulting firm looking for someone who fits our culture, vision, work ethic, and team. ATLAS stands for A D T L A S, and our people strive to embody that saying every day. We are a solutions-based firm that keeps a positive space, always. ATLAS seeks to add value to our clients, our people, and our culture, inside and outside of our office walls. If you are looking for a company that will invest, motivate, and inspire you to aim high, ATLAS is it.

OVERVIEW

We are seeking a reliable and detail-oriented Administrative Assistant to support our Woodland Park office. Working under the guidance of Managers and/or Partners, this role will provide administrative support to both clients and internal staff. The ideal candidate is organized, professional, and comfortable in a fast-paced environment. This is a great opportunity to join a collaborative team with opportunities for growth across a multi-state firm.

MAJOR RESPONSIBILITIES

• Utilize Microsoft Office tools, including Word and Excel, in daily work
• Operate firmwide software systems and manage multi-line phone systems
• Greet clients and provide professional, responsive service in person and by phone.
• Coordinate appointments, calendars, and scheduling.
• Prepare and process outgoing mail, including occasional trips to the post office.
• Maintain general office organization, supply inventory, and ordering.
• Prepare and distribute weekly reports.
• Assign incoming projects and assist with tracking workflow and progress and completion.
• Scan, file, and assemble tax returns and client reports
• Maintain accurate paper and electronic filing systems and track E-file authorization forms.
• Collect and process client payments
• Perform other duties as assigned to support firm operations

SKILLS & ABILITIES

• Proficiency with common computer applications and the ability to learn new software.
• Friendly, approachable, and professional demeanor with strong interpersonal and client-service skills.
• Ability to organize and manage multiple priorities in a fast-paced environment.
• Strong problem solving skills and a proactive approach to work.
• Effective written and communication skills.
• Strong attention to detail and accuracy.
• Ability to work extended hours during peak seasons.

EDUCATION AND EXPERIENCE

• High School Diploma or GED required;
• At least 3 years of experience in a similar administrative role is preferred.
• Previous experience at a CPA or accounting firm is a plus, but not required.
• Previous medical office experience is a plus.
• Experience using 10-key adding machine for high volume numerical data entry is a plus.

COMPENSATION & BENEFITS

$20-25 per hour. Compensation is based on several factors, including the scope and responsibilities of the role, the candidate's experience and education, geographic location, and current market trends.

• Medical, Dental, and Vision
• GAP Benefits
• Supplemental Benefits
• Life and AD&D Insurance
• Short- & Long-Term Disability Plans
• 401k with Company Matching
• Bonus Structure
• Flexible PTO with sick time
• Incentive Program
• Development Program
• Company Wellness Program

APPLICATION DEADLINE

We accept applications on an ongoing basis. This position will remain open until a qualified candidate is identified.

WORKING CONDITIONS

Must be able to operate a variety of machines and equipment, including computer, office equipment, telephone, etc. Tasks may require extended periods of time at a keyboard or workstation. Required to occasionally lift, hold, or carry items weighing up to 40 pounds. Individuals must perform the principal duties and responsibilities with or without reasonable accommodation.

EQUAL OPPORTUNITY STATEMENT

ATLAS Navigators, LLC is proud to be an Equal Opportunity and Affircate Action employer. We do not discriminate based upon race,racial expression, including protective hairstyles, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law. ATLAS is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know.

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