Administrative Assistant

Merlin Entertainments; Winter Haven (FL); On-site; USD 52,000; Full time

Job summary

A leading entertainment company is seeking an Administrative Assistant to provide high-level support to the President of LEGOLAND FL Resort. This onsite role involves managing schedules, organizing meetings, and ensuring efficient travel arrangements while maintaining confidentiality. Ideal candidates will have strong communication skills and experience in administrative support. The company offers excellent healthcare options, PTO, and various learning opportunities.

Benefits

Excellent health care options

Outstanding Paid Time Off (PTO)

Merlin Magic Pass for friends and family

Recognition Programs and Rewards

401(k) program with company match

Tuition reimbursement programs

Numerous learning and advancement opportunities

Qualifications

• 2+ years in an administrative capacity supporting senior executives.
• Proactive self-starter with strong communication skills.

Responsibilities

• Manage calendars and travel arrangements for the President.
• Coordinate meetings and ensure adherence to policies.
• Assist in onboarding new joiners.

Skills

Communication

Confidentiality

Organization

Tools

Microsoft Office

Excel

Outlook

Word

PowerPoint

Visio

AI

Job description

Join to apply for the Administrative Assistant role at Merlin Entertainments

Join to apply for the Administrative Assistant role at Merlin Entertainments

Merlin Entertainments provided pay range

This range is provided by Merlin Entertainments. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$52,000.00/yr - $52,000.00/yr

Qualifications & Experience

Merlin Entertainments, the global leader in attractions and entertainment, is seeking an Administrative Assistant to provide full, high-level support to the President of LEGOLAND FL Resort. This role will handle a variety of administrative duties including but not limited to calendar management, organizing meetings and travel arrangements, collating and managing expenses and reporting. Individuals must be able to demonstrate confidentiality in relation to sensitive information and documentation.

Please note: This is a fully onsite position at LEGOLAND FL in Winter Haven, FL. There is no opportunity to work remotely.

Key Responsibilities

• Manage calendars of the President LEGOLAND Florida Resort, ensuring their time is used efficiently and effectively.
• Arrange meetings to ensure all commitments are met and schedules run smoothly across multiple time zones/locations.
• Coordinate meeting schedules, ensuring all attendees are aware of relevant information.
• Support executives in managing their travel while ensuring adherence to the T&E policy.
• Set up Vialto Visa requirements.
• Submit travel expenses timely and accurately in line with the finance policy and controls, working with Finance to resolve any issues.
• Process purchase orders in a timely and accurate manner regularly reviewing NetSuite to ensure they’re progressing through the appropriate system with the correct approvals.
  
  

Additional Responsibilities

• Be a D&I and Charity Champion raising the profile and providing coordination for initiatives within the corporate offices.
• Provide onboarding support for new joiners, ensuring successful integration into the business.
• Assist in providing ‘front line’ service to all people both internally and externally.
• Arrange off site conferences/meetings/training courses ensuring costs are kept within set budget.
  
  

Experience And Qualifications

• 2+ years in an administrative capacity supporting senior executives.
• Proactive self-starter with the ability to quickly build rapport with both internal and external stakeholders.
• Experienced in organizing detailed and complex travel arrangements.
• Strong working knowledge of Microsoft office with Excel, Outlook, Word and PowerPoint. Visio and AI experience a plus!
• Excellent communication skills with the ability to meet tight deadlines, manage conflicting priorities, and work well under pressure.
• Ability to analyze and filter sensitive and complex material into a presentable and logical format while maintaining confidentiality.
• Ability to quickly build rapport with both internal and external stakeholders.
  
  

Benefits

Benefits of Merlin Entertainments

• Excellent health care options (medical, dental, and vision that encourage preventative care).
• Outstanding Paid Time Off (PTO)
• Merlin Magic Pass for friends and family to enjoy the parks & attractions
• Recognition Programs and Rewards
• 401(k) program with company match
• Tuition reimbursement programs
• Numerous learning and advancement opportunities
  
  

Pay Range

From USD $52,000.00/Yr.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Entertainment Providers

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