Administrative Assistant

E05 Community College of Vermont; Winooski (VT); On-site; USD 26,000 - 29,000; Full time

Job summary

Community College of Vermont is seeking an administrative support specialist to assist the academic team and campus communities. duties include catalog maintenance, professional development support, enrollment tasks, scheduling for the academic dean team, and coordinating special events.

You will respond to inquiries, organize projects, and supervise student workers as needed. The role requires a high school diploma with 1–3 years clerical experience, strong customer service, and proficiency

Qualifications

• High School Diploma with 1–3 years of clerical/admin experience or equivalent.
• Strong customer service and communication skills.
• Ability to gather, compile and present information clearly.
• Proficiency with word processing, spreadsheets and databases.
• Ability to work in fast-paced environments and handle stress thoughtfully.
• Strong interpersonal skills with diverse populations.

Responsibilities

• Provide technical and administrative support for the academic team.
• Maintain the college catalog and organize professional development activities.
• Assist enrollment management and coordinate schedules for the academic dean team.
• Reply to inquiries and manage information requests; organize special projects.
• Supervise student workers as needed.

Skills

Customer service

Data gathering

MS Office suite

Interpersonal skills

Teamwork

Policy adherence

Communication

Education

High school diploma

Job description

Job Description

Provide technical and administrative support for the academic team. Exhibit exceptional customer service to students, faculty, staff, and community members. Utilize systems and software to support academic team tasks such as maintenance of the college catalog, organization and administration of professional development activities, contract creation, educational supply ordering, updating of web content, and other tasks as determined. Develop proficiency with technical platforms and software applications and identify opportunities for efficiencies in administrative tasks. Provide administrative support for enrollment management. Coordinate schedules for the academic dean team and maintain a schedule of recurring tasks. Reply to inquiries and requests for information. Organize and coordinate special projects such as semester activities, workshops, fairs, dinners, mailings, and/or meetings. Assist in determining date, time, location, and agenda. Supervisory Responsibility: May direct, coordinate and supervise student workers.

Qualifications

• Education and Experience: High School Degree with one to three years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
• Superior skill with communications and customer service.
• Skill in gathering, compiling, and presenting information in oral and/or written form.
• Knowledge and skill in various word processing, spreadsheet, database, presentation, and integrated information software, systems, and associated hardware, e.g. personal computers.
• Ability to work in a fast-paced, high volume environment and manage stressful situations with thoughtfulness.
• Strong interpersonal skills as applied to interaction with culturally diverse populations, college administrators, faculty, staff, students, and the public.
• Ability to work independently and as a member of a team in accomplishing tasks.
• Ability to assess problems and exercise sound judgment in whether to address the issue or elevate the problem.
• Ability to follow directions and adhere to policies and procedures.

Physical Requirements

• Duties performed causes light fatigue of eyes, fingers, or other faculties as a result of repetitive motion and/or long periods of standing or sitting.
• Duties require little physical effort in work with light to moderate (up to 25lbs) easy to handle materials.

Working Conditions

• Job is performed in general office or comparable working area with many and frequent distractions such as noise and interruptions.
• Work schedule may vary during high volume periods.
• Location: This position can be located at any CCV academic center in Vermont.

Schedule & Compensation

• Scheduled Hours Weekly: 40
• Budgeted Wage for this Position: $19.50 an hour, $38,025 annually.
• Exempt Status: Non-Exempt
• Grade: S08

About VSCS

At the Vermont State Colleges System (VSCS), our mission is grounded in empowering students and strengthening communities across Vermont. When you join our team, you become part of a dedicated, statewide community that believes in the transformative power of education - not only in the classroom, but in careers, lives, and local economies. VSCS encompasses Vermont State University, the Community College of Vermont, and our System Office, with 12 centers, 5 campuses, and more than 10 additional learning sites across the state. Deeply rooted in our communities, we provide affordable, flexible, and innovative programs designed to meet the needs of today’s learners - from recent high school graduates to adult students reentering the workforce. Through strong partnerships and a shared commitment to workforce development, we help build a vibrant, resilient Vermont. Our employees are key to this mission. We offer competitive compensation and benefits, opportunities for growth, and a workplace culture that values collaboration, diversity, and purpose. If you’re passionate about education that makes a real and lasting difference, we invite you to grow your career with the Vermont State Colleges System - and help shape the future of our students, our communities, and our state.