Administrative Manager

Community-College-of-Vermon; Manchester (VT); On-site; USD 41,000 - 50,000; Full time

Job summary

The Vermont State Colleges System (VSCS) invites applications for a supervisory role at the Community College of Vermont. The position leads the administrative center team, oversees staff, training, performance reviews, and daily operations to ensure smooth campus functioning.

Responsibilities include managing admissions, registration, student payments, budget oversight, and ensuring compliance with CCV and VSCS policies.

Qualifications

• Associate’s degree plus at least three years of office-management experience.
• Bachelor’s degree and supervisory experience preferred.

Responsibilities

• Schedule and supervise administrative staff, work-study students, and temporary workers.
• Conduct training and performance reviews.
• Open and close buildings and ensure excellent customer service.
• Coordinate registration, admissions, assessment, and student payment duties.
• Plan workloads and manage expenditures for supplies and maintenance.
• Ensure compliance with CCV and VSC policies and procedures.
• Participate in committees and college-wide activities.
• Conduct I-9 Employment Verifications.

Skills

Supervisory experience

Customer service

Interpersonal skills

Administrative skills

Organizational skills

Conflict resolution

Problem solving

Multitasking

Budget reports

Team leadership

Database proficiency

Education

Associate’s degree

Bachelor’s degree

Job description

Schedule and direct academic center administrative team including administrative staff, work study students and temporary workers. Conduct training and performance reviews. Supervise staff and manage logistics for daily operations, including providing coverage for administrative staff responsibilities on either a regularly scheduled basis or ad hoc as may be necessary. This includes but is not limited to opening and closing building, providing excellent customer service, scheduling appointments, in-person classroom set-up and teaching labs. Coordinate, oversee, and support registration and start-of-semester activities with administrative teams at one CCV center. Plan and assign work related to admissions, assessment, registration, and student payment duties to support center registration schedules. Ensure admin staff apply CCV and VSC policies and procedures and that they are proficient with technology, equipment, and systems relating to student, faculty and staff support. Manage expenditures for building maintenance, stocking and ordering supplies, and other operational necessities. Ensure admin staff follow CCV and VSC policies and procedures for purchase order and expense procedures. Participate in academic center, regional and college-wide committees, meetings and activities as appropriate. Conduct I-9 Employment Verifications Other duties as assigned.

Supervisory Responsibility:

• Supervision of administrative staff, temporary workers, and student workers

Minimum qualifications (Education, Experience, Knowledge, Skills and Abilities)

Education and Experience: Associate’s degree plus at least three years of experience managing an office or combination of education and experience from which comparable knowledge and skills are acquired. Preferred: Bachelor’s degree and previous supervisory experience is desirable.

Knowledge, Skills and Abilities:

Demonstrated prior supervisory experience in a small office setting (preferred) Superior customer service and interpersonal communication skills Strong administrative and organizational skills Excellent conflict resolution and problem-solving skills Superior multi-tasking skills; detail oriented with a big picture perspective Knowledge and proficiency with database and complex systems and applications Ability to understand and interpret budget reports Ability to work effectively with a wide variety of individuals, problem solve personnel and work issues, and work collaboratively as the leader of a team.

Physical Requirements and Working Conditions:

Duties performed causes light fatigue of eyes, fingers, or other faculties as a result of repetitive motion and/or long periods of standing or sitting. Duties require some physical effort in work with light to moderate (up to 25lbs) easy-to-handle materials. Job is performed in general office, in mechanical rooms, or comparable working area with frequent distractions and noises. Work schedule may vary during high volume periods. Occasional handling of chemicals and disposal of waste. This general outline illustrates the type of work which characterizes the job classification. It is not an all-encompassing statement of the specific duties, responsibilities and qualifications of individual positions assigned to the classification.

Scheduled Hours Weekly: 40 Budgeted Wage for this Position: $45,240 Exempt Status: Exempt Grade: G11

Job Posting Responsibilities:

Unit Determination: Non Bargaining - Administrative Staff At the Vermont State Colleges System (VSCS), our mission is grounded in empowering students and strengthening communities across Vermont. When you join our team, you become part of a dedicated, statewide community that believes in the transformative power of education — not only in the classroom, but in careers, lives, and local economies. VSCS encompasses Vermont State University, the Community College of Vermont, and our System Office, with 12 centers, 5 campuses, and more than 10 additional learning sites across the state. Deeply rooted in our communities, we provide affordable, flexible, and innovative programs designed to meet the needs of today’s learners — from recent high school graduates to adult students reentering the workforce. Through strong partnerships and a shared commitment to workforce development, we help build a vibrant, resilient Vermont. Our employees are key to this mission. We offer competitive compensation and benefits, opportunities for growth, and a workplace culture that values collaboration, diversity, and purpose. If you’re passionate about education that makes a real and lasting difference, we invite you to grow your career with the Vermont State Colleges System — and help shape the future of our students, our communities, and our state.