Administrative Assistant

MASSACHUSETTS CHAPTER OF THE NTL ACADEMY OF ELDER LAW ATTYS INC; West Harwich (MA); Hybrid; USD 31,684 - 35,817; Full time

Benefits offered by this job

Healthcare stipend or group insurance

60 hours paid time off plus holidays &

Remote work opportunities and flexible

Job summary

Massachusetts Chapter of the National Academy of Elder Law Attorneys (MassNAELA) seeks an administrative assistant to support the firm’s operations, focusing on client interactions, letters, correspondence, and general office organization.

Responsibilities include serving as liaison between staff and clients, coordinating IT updates, maintaining Clio or other case management software, and producing reports. Remote work options and flexible scheduling are available.

Qualifications

• Excellent administrative and organizational skills and ability to effectively manage multiple tasks and meet deadlines.
• Ability to work with diverse cultures, professionals, and personalities.
• Proficient in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
• Experience setting up meetings in Zoom or a similar online platform.
• Experience organizing meetings, creating agendas and taking notes.
• Experience working in a setting that requires client confidentiality.

Responsibilities

• Serve as liaison between staff and clients.
• Coordinate system updates and other administrative tasks related to computers and other IT equipment.
• Coordinate tech and office supply orders for staff and office as needed.
• Provide administrative support to law firm’s staff.
• Keep the law firm’s information up-to-date in Clio or other case management software.
• Create, edit, and run reports as needed.
• Enter updates to and respond to inquiries from potential clients as needed.
• Prepare materials, computer equipment, and set up for trainings and meetings.
• Provide basic technical support to staff in Microsoft Office suite, Clio or similar practice management software, Zoom, and other applications.

Skills

Administrative skills

Multitasking

Diversity awareness

Microsoft Office

Meetings via Zoom

Note-taking

Confidentiality

Tools

Clio

Zoom

Job description

Benefits/Perks

• Benefits of this position include a healthcare stipend or access to group insurance
• 60 hours of paid time off, in addition to holidays and sick time
• Opportunities for remote work and flexible scheduling.

Company Overview

This practice specializes in Elder and Special Needs Law which includes MassHealth/Medicaid Applications, Estate Planning, and Probate with some Guardianship and Conservatorship work. We are committed to a diverse work environment. Our ideal candidates are respectful of an inclusive work environment. We strive to ensure that those working in our organization reflect the diversity of the communities we serve.

Job Summary

This position provides administrative support to all aspects of the law firm’s operations with an emphasis on client interactions, sending and processing letters and correspondence, and general office organization.

Responsibilities

• Serve as liaison between staff and clients
• Coordinate system updates and other administrative tasks related to computers and other IT equipment
• Coordinate tech and office supply orders for staff and office as needed
• Provide administrative support to law firm’s staff
• Keep the law firm’s information up-to-date in Clio or other case management software
• Create, edit, and run reports as needed
• Enter updates to and respond to inquiries from potential clients as needed
• Prepare materials, computer equipment, and set up for trainings and meetings
• Provide basic technical support to staff in Microsoft Office suite, Clio or similar practice management software, Zoom, and other applications

Qualifications

• Excellent administrative and organizational skills and ability to effectively manage multiple tasks and meet deadlines
• Ability to work with diverse cultures, professionals, and personalities
• Proficient in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook
• Experience setting up meetings in Zoom or a similar online platform
• Experience organizing meetings, creating agendas and taking notes
• Experience working in a setting that requires the client or patient confidentiality

Compensation: $23.00 - $26.00 per hour

The Massachusetts Chapter of the National Academy of Elder Law Attorneys (MassNAELA) is a non‑profit voluntary association whose members consist of a dedicated group of elder law and special needs attorneys across the Commonwealth of Massachusetts. MassNAELA was incorporated in 1992, to serve the legal profession and the public with the following mission: Educate, inspire, serve, advocate, and provide community to attorneys with practices in elder and special needs law.