Administrative Assistant

ITT Inc. - English US; Wayne (NJ); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Disability insurance

Growth opportunities

Job summary

ITT Habonim in Wayne, NJ is seeking an Administrative Assistant to provide financial and office support to the Financial Controller. The role handles travel, invoicing, collections, and customer liaison, with a focus on accurate data entry and timely problem solving.

The ideal candidate has 3+ years of office experience, strong Excel skills, and a background in credit/collections. This on-site position offers a comprehensive rewards package and opportunities for growth.

Qualifications

• 3+ years of office experience.
• HSD or GED required.
• Experience with credit and collections required.
• Strong Excel skills (formulas, macros, pivot tables, v lookups).
• Excellent written and verbal communication.
• Accounting background preferred.

Responsibilities

• Travel arrangements, lunches, and stocking of office supplies.
• Collect past due payments and manage collections.
• Develop relationships with customers to resolve issues.
• Coordinate with logistics on shipments to delinquent accounts.
• Investigate disputed payments (short/overpayments, deductions).
• Perform credit checks for orders using Dun & Bradstreet, credit reports, etc.
• Provide excellent customer service.
• Data entry – Vendor/Inventory invoices.
• Other duties as assigned.

Skills

Strong Excel

Communication skills

Problem solving

Analytical skills

Teamwork

Education

HSD or GED

Tools

Dun & Bradstreet

Credit Reports

Trade reports

References

Job description

About ITT:

ITT Inc. (NYSE: ITT) is a diversified global leading manufacturer of highly engineered critical components and customized technology solutions serving the flow, aerospace and defense, transportation, industrial, and energy markets. Through operational execution, innovation, and disciplined capital deployment, including strategic acquisitions such as SPX FLOW, ITT partners with its customers to deliver enduring solutions to the key industries that underpin our modern way of life.

Headquartered in Stamford, Connecticut, ITT has a market cap of roughly $20 billion and employs more than 15,000 people across 40 countries and serves customers in approximately 125 countries. Following the acquisition of SPX FLOW, the company is expected to generate $5.4 billion in annual revenue.

Our businesses are organized in three distinct segments, each based around our core engineering DNA:

Flow Technologies: A global leader in, providing a broad portfolio of pumps, valves, mixing and agitation equipment, heat transfer, homogenizers, separation, water and wastewater treatment, and engineered process solutions.Our leading brands include the iconic Goulds Pumps (with more than 175 years of history), Anhydro, APV, Bornemann, Bran+Luebbe, C’treat, Engineered Valves, Gerstenberg Schröder, Habonim, Johnson Pump, Lightnin, Philadelphia, Plenty, PRO Cast, Rheinhütte, Seital Separation, Stelzer, Svanehøj, Tigerholm, Uutechnic, VIDAR, Waukesha Cherry-Burrell.

Motion Technologies:A global leader in brake pads (ICE and electrified brake pads) and shock absorbers (energy absorption solutions) for transportation applications. Our leading brands includeFriction Technologies, KONIandAxtone.

Connect and Control Technologies:A leader in critical applications for the aerospace, defense and industrial markets, including harsh environment connectors and control components. Our leading brands includeITT Cannon, Enidine, Aerospace ControlsandkSARIA.

Position Summary

ITT Habonim is looking for an Administrative Assistant to join their team in Wayne, NJ. The Administrative Assistant will provide administrative support to the Financial Controller.

Essential Responsibilities

• Variety of secretarial and administrative duties including but not limited to travel arrangements, lunches, and ordering / stocking of office supplies.
• Perform collection functions on past due transactions.
• Develop and maintain relationships with customers to ensure timely collection and resolution of outstanding issues.
• Work closely with logistics to monitor and control shipments to accounts in delinquent status in an effort to minimize potential bad debts.
• Investigate items in dispute (i.e. short payments, overpayments, deductions, etc.) with customers.
• Conduct credit worthiness to approve Domestic or International orders within assigned authority levels by using the following tools: Dun & Bradstreet, Credit Reports, Trade reports, References, & etc.
• Provideexcellent customer service.
• Data entry - Vendor/Inventory invoices
• Other duties as assigned

Position Requirements

• 3+ years of office experience
• HSD or GED is required
• Experience with credit and collections is required
• Strong excel skills (formulas, macros, pivot tables, v lookups)
• Excellent written and verbal communication skills
• Problem solving and strong analytical skills
• Accounting background is preferred
• Ability to multi-task and work as part of a team

#LI-DNI

Equal Pay Act Statement

We aim to pay our ‘ITT’ers’ fairly and competitively in the locations that they live and work. Pay-for-performance is a principle that we believe in, and employees are rewarded based not only on ‘what’ they accomplish, but also on ‘how’ they reflect ITT’s values. ITT offers a competitive salary and robust total rewards package, such as health insurance, 401(k), short and long-term disability, paid time off, growth and developmental opportunities, and other incentive compensation programs. Specific benefits are dependent upon whether or not the position is part of a collective-bargaining agreement. The salary offered to a candidate is based several factors such as candidate experience and qualifications, location, as well as market and business considerations.

Equal Pay Act Range

Annual salary range is $45,300 to $55,000, plus benefits and incentives