Administrative Assistant

Lockton; Washington (District of Columbia); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Lockton seeks a proactive Executive Assistant in Washington to support multiple leaders through administrative and marketing tasks. This hybrid role involves managing schedules, coordinating events, and performing research. Ideal candidates will have a bachelor’s degree and 1-3 years of relevant professional experience.

Benefits

Health insurance

Continuing education & training

Competitive total rewards package

Qualifications

• 1 to 3 years of executive-level sales support experience preferred.
• Proficiency in Microsoft Office tools required.

Responsibilities

• Manages calendars and schedules appointments for assigned producers.
• Coordinates and organizes conferences, meetings, and events.
• Processes expense reports and travel arrangements.

Skills

Organizational skills

Written communication

Verbal communication

Analytical skills

Interpersonal skills

Education

Bachelor's degree in marketing, general business or equivalent

Tools

Microsoft Office

CRM system (e.g., Salesforce)

Job description

Your Responsibilities

Position Overview

We are seeking a proactive and detail-oriented professional to provide administrative and marketing support to multiple leaders, including Producers. This role requires the ability to work independently while taking general direction from each Producer and reporting directly to the Operations team. This is a hybrid position based onsite four days per week, with the flexibility to work remotely one day. Candidates must be available to work onsite for a fifth day if business needs require.

Position Responsibilities

• Makes various business appointments for assigned Producers.
• Manages calendars and schedule appointments.
• Coordinates and arrange travel arrangements, including flights and accommodations.
• Process expense reports using knowledge of client/ prospect activity and ensure timely reimbursement to the Producer.
• Plans, organizes, and coordinates conferences, meetings, and events.
• Meets with producer or leaders you support as needed to provide update on current work assignments.
• Manages the new business production reports for select producers.
• Organizes and maintains files of correspondence and other records, ensuring documents are easily accessible.
• Conducts research, collects and analyzes data, and prepares briefing materials for meetings.
• Answers questions and/or refers calls to appropriate department or individual,
• Performs data entry of contacts/prospects and perform mail merges for marketing mailings.
• Protects the confidentiality of information learned by performing the duties of the position.
• Prepares, edits, and organizes a variety of correspondence, reports, presentations, and documents in support of new business development activities.
• Conducts follow-up calls to ensure information was received.
• Receives, reads and is proactive in handling daily mail and email as directed by individual producer, and initiates action on items requiring immediate attention.
• Provides front desk support as necessary.
• May perform public relations work for producers, including coordinating special events, luncheons, golf outings and seminars.
• Coordinates the purchase and distribution of holiday gifts for clients and greeting card mailings.
• May attend client/prospect meetings or social events with Producer to assist as requested.
• Provides technical writing support for blog updates, various social media and online sites in support of Producer activity.
• Performs other responsibilities and duties as needed.
  
  

Qualifications

• Bachelor’s degree in marketing, general business or equivalent education or experience preferred.
• Minimum of 1 to 3 years of professional experience performing executive-level sales support or similar administrative experience in a corporate environment whereby the last two years were spent supporting a team of executives.
• Proficiency in the use of Microsoft Office, including Word, Excel, PowerPoint and Access.
• Advanced skills with email and calendar systems such as Outlook.
• Experience with internet, including knowledge of LinkedIn, Facebook and other social media for the purposes of professional networking.
• Experience preferred but not required using a CRM system such as Salesforce.
• Ability to organize and prioritize work and to meet deadlines.
• Organizational and time management skills to prioritize busy workload to meet time sensitive deadlines.
• Strong verbal, written, analytical and interpersonal skills.
• Firm, fluent grasp of the English language with high level verbal, written, listening, and interpersonal skills to interact with associates at all levels of responsibility.
• Demonstrated ability to instill confidence and comfort with co-workers.
• Ability to make decisions in compliance with established company standards of quality performance and service.
• Appropriately assertive personal presence to interface with clients, associates and other individuals, in both one-on-one and group situations, representing Lockton in the highest professional manner.
• Strong value of service to others.
• Ability to perform simultaneous multiple tasks with ability to respond and refocus quickly.
• Ability to travel by automobile and aircraft and to stay for more than one day and night in commercial lodging facilities.
• Ability to attend company, department, and team meetings as required, including industry training sessions
• Ability to comply with all company policies and procedures, proactively protecting confidentiality of Client and company information
• Ability to efficiently organize work and manage time to meet deadlines
• Ability to use office equipment such as a computer, keyboard, calculator, photocopier, and facsimile machine
• Ability to work on a computer for a prolonged amount of time
• Ability to work outside of normal business hours as needed
• Ability to play as a team member as needed.
• Legally able to work in the United States
  
  

About Lockton

Lockton is the largest privately held independent insurance brokerage in the world. Since 1966, our independence has allowed us to serve our clients, take care of our people and give back to our communities. As such, our 10,000+ Associates doing business in over 100 countries are empowered to do what’s right every day.

At Lockton, we believe in the power of all people. You belong at Lockton.

How We Will Support You

At Lockton, we empower you to be true to yourself in all that you do. Your success is our success, and we provide opportunities to help you grow and create a rewarding career path, however you envision it. We are ready to meet you where you are today, and as your needs change over time. In addition to industry-leading health insurance, we offer additional options to support your overall health and wellbeing.

Equal Opportunity Statement

Lockton Companies is proud to provide everyone an equal opportunity to grow and advance. We are committed to an inclusive culture and environment where our people, clients and communities are treated with respect and dignity.

At Lockton, supporting diversity, equity and inclusion is ingrained in our values, and we believe that we are at our best when we fully embrace everyone. We strive to cultivate a caring culture that learns from, celebrates and thrives because of our breadth of differences. As such, we recognize that recruiting, developing and retaining people with diverse backgrounds and experiences is vital and enabling our people to thrive personally and professionally is critical to our long-term success.

Benefits

Lockton is committed to advancing diversity and inclusion. We have a dynamic entrepreneurial culture in which our people are empowered to make a difference to better serve client needs. We are committed to giving back to our communities and we are invested in your success.

We offer acompetitivetotal rewards package, continuing education & training, and tremendous potential with agrowingorganization.