Administrative Assistant

Sierra Health and Wellness Centers; Walnut Creek (CA); On-site; USD 30,307 - 37,195; Full time

Job summary

A healthcare organization in Walnut Creek is seeking a dedicated Administrative Assistant to support operational needs. The role involves answering phones, assisting with audits, and maintaining confidentiality. Candidates should possess a High School diploma or GED and ideally a degree in a related field. Skills in Microsoft Office and excellent communication abilities are required. This full-time position offers $22.00 - $27.00 hourly. Join a dynamic team focused on wellness and administrative excellence.

Qualifications

• Possess CPR/First Aid certification.
• Familiar with HIPAA/client confidentiality and personal rights.
• Current TB test and health screen.

Responsibilities

• Answer phones and provide information to callers.
• Assist with implementing operating policies and procedures.
• Conduct audits to ensure compliance with regulations.
• Greet visitors and handle inquiries professionally.

Skills

Verbal and written communication skills

Interpersonal and customer service skills

Proficient in Microsoft Office Suite

Excellent organizational skills

Ability to work independently

Education

High School diploma or GED equivalent

Associates degree or bachelor’s degree preferred

Job description

Administrative Assistant

Job Details

Job Location: Walnut Creek, CA 94598
Position Type: Full Time
Job Shift: Any
Salary Range: $22.00 - $27.00 Hourly
Education Level: High School or GED
Job Category: Administration

Description

Job Description:

The Administrative Assistant is required to demonstrate an understanding of State and local regulations pertaining to the operation of Sierra Health & Wellness Centers. The ability to adapt to Microsoft products such as Word, Excel, and PowerPoint. The Administrative Assistant must have the ability to answer phones and give information to callers, take messages or transfer calls to appropriate individuals.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Answering phones and giving information to callers and or transferring to the appropriate person.
• Assist with implementing all Sierra Health & Wellness operating policies and procedures.
• Assist with the procedures involved in conducting audits pertaining to resident chart notes to ensure compliance with regulatory agency requirements.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Processing of the client’s payments.
• Assist with the generation of daily, weekly, or monthly reports as needed i.e., walk through reports, day to day activity reports.
• Maintain confidentiality relating to intellectual property, policies, client and staff information, strategic plans, goals, and all information pertaining to Sierra Health & Wellness.
• Assist the Office Manager with daily duties, including tracking the office needs regarding ordering/purchasing of office supplies
• Performs other duties as assigned

Competencies:

• Verbal and written communication skills.
• Interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software
• Excellent organizational skills and attention to detail.
• Ability to work independently.

Supervisory Responsibilities:

N/A

Work Environment:

Office and healthcare setting with clients and other employees present.

• Working indoors primarily and outdoors occasionally.
• Working in close proximity to others.
• May walk on slippery and uneven walking surfaces.
• Excessive continuous noise at times.
• Typical office and computer lab environment.
• Mostly indoor office environment with windows and lights.
• Offices with equipment noise.
• Offices with frequent interruptions.

Physical Demands:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Attending conferences or training sessions.

Travel Required:

• Ability to travel to various office or facility locations.

Affirmative Action/EEOC Statement:

Sierra Health and Wellness is an Equal Opportunity Employer.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

PM21

Qualifications

Required education and experience:

• Possess a High School diploma or GED equivalent.
• Familiar with HIPAA/client confidentiality and personal rights.
• Possess CPR/First Aid certification.
• Current TB test and health screen

Preferred education and experience:

• Associates degree or bachelor’s degree from an accredited university in related field • Three to five years of experience in an administrative role.

Additional Eligibility Requirements:

N/A

Work authorization/security clearance requirements:

• Valid Driver’s License

Compensation details: 22-27 Hourly Wage

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