Administrative Assistant

Groundworks; Virginia Beach (VA); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Competitive Pay

Ownership opportunities

Training programs

Leadership tracks

Benefits package

Top Workplace culture

Job summary

Groundworks in Virginia Beach, VA is seeking an Administrative Assistant to provide back-office support to sales and operations. The role focuses on accurate data reporting, document coordination, and preparing proposals.

With 1-2 years of admin experience, you will handle COIs, data entry, and onboarding support, while communicating effectively with teams. Groundworks offers competitive pay, ownership opportunities, and a strong culture.

Qualifications

• 1–2 years of administrative support experience, preferably in the construction industry.
• Excellent verbal and written communication.
• Proficient with Excel, Word, PowerPoint, Outlook and Adobe (PDF editing).

Responsibilities

• Coordinate project documents, contracts and COIs.
• Perform data entry for financial and operations reporting.
• Track sales metrics and CRM reporting.
• Assist onboarding and document setup for new hires.
• Maintain digital and physical office documents.
• Prepare and organize proposals and bid documents.
• Write and distribute memos, letters, and forms.
• Support regular reporting and team coordination.

Skills

Excellent communication

Interpersonal skills

Time management

Detail orientation

Customer service

Tools

Excel

Word

PowerPoint

Outlook

Adobe pdf editing

Job description

Ready to build your future? We're Groundworks, North America's leading foundation repair and water management specialist. We're more than a company - we're a team driven by purpose. As a Top Workplace, we're looking for top talent to fuel our mission: to protect, repair, and improve our customers’ greatest asset – their home.But what makes us a great place to work? Here, you'll find real career growth, comprehensive and affordable benefits, a culture that values hard work and innovation, and company ownership equity. Whether you’re starting your career or looking for your next big move, we offer hands-on training, advancement opportunities, and the chance to make a real impact every day.Join us and lay the foundation for your success. Apply today!The Administrative Assistant plays a pivotal role in providing essential back-office support to our sales and operations teams. This role will play a key part in maintaining smooth day-to-day administrative functions, ensuring accurate data reporting, and facilitating internal documentation processes. This role will track down pending documentation as necessary and provide a clear outline to the team of what is required for each job to be successful.Duties and ResponsibilitiesProject Coordination:Prepare and manage Contractor Agreements and Certificates of Insurance (COIs)Perform data entry for:Financial reportingOperational quality control trackingSales metricsCRM and other reporting proceduresAssist in the onboarding process for new hires, ensuring proper documentation and system setupMaintain and organize digital and physical office documentsSupport the coordination and organization of proposals and bid documents for upcoming projectsPerforms other duties as assignedOther Administrative Responsibilities:Write and distribute email correspondence memos, letters, faxes and forms.Assist in the preparation of regularly scheduled reports.Ability to work independently and collaboratively in a fast-paced environment.Develop and maintain a filing system.It is an essential function of this job that the employee regularly and reliably reports to work on time each working dayQualifications1-2 years of administrative support experience, preferably in the construction industry.Requires excellent communication and interpersonal skills, including verbal and written communication.Intermediate computer skills utilizing Excel, Word, PowerPoint, Outlook , Adobe (pdf editing).Knowledge of office management systems and procedures.Excellent time management skills and the ability to prioritize work.High attention to detail and problem-solving skills.Dedication to providing excellent customer service.Working ConditionsThe Administrative Assistant will work in an office environment and will sit at a local branch.What We ProvideCompetitive PayEmployee Company Ownership OpportunitiesIndustry Leading Training ProgramsLeadership Development and Career Growth TracksComprehensive and Affordable Benefits PackageTop Workplace with Award Winning CultureThe anticipated salary range is the expected hiring range for this role in Virginia is $21.97 - $25.85. Final compensation will be based on an evaluation of each candidate's qualifications, relevant experience, demonstrated capabilities, and work location.