Administrative Assistant

Flying Seekers; Village of Farmingdale (NY); On-site; USD 34,440 - 48,216; Full time

Job summary

Flying Seekers is seeking an Administrative Assistant to join our MRO team in Farmingdale, NY. This position is key to maintaining organization in our active aircraft maintenance facility. You will handle work orders, customer interactions, and compliance paperwork, all while ensuring safety and efficiency.

The ideal candidate will possess strong organizational skills and experience with aviation maintenance software, particularly Corridor. This is an on-site role that pays between $25 to $35 per hour, depending on experience.

Qualifications

• Organizational skills and attention to detail are critical for handling multiple tasks accurately.
• Professional communication skills required for customer and vendor interactions.
• Familiarity with aviation maintenance software enhances job performance.

Responsibilities

• Open and close work orders, create and modify estimates.
• Maintain calibration records for all tools and support FAA compliance.
• Handle inbound customer communications and prepare outgoing shipments.
• Organize and file physical paperwork and scan documents to the cloud.

Skills

Strong organizational skills

Attention to detail

Professional communication

Ability to learn software quickly

Reliability

Tools

Corridor aviation maintenance software

Job description

About the Role

Ventura Aviation is looking for an Administrative Assistant to join our MRO team in Farmingdale. This is not a typical front-desk role. You will be embedded in the daily operations of an active aircraft maintenance facility, helping keep everything organized—from work orders and parts requests to FAA paperwork and tool calibration records. If you like structure, follow-through, and supporting a team that takes safety and compliance seriously, this is a solid opportunity.

What You'll Actually Be Doing

Work Orders and Estimates (Corridor software)

• Open and close work orders
• Create and modify estimates
• Generate logbook labels and handle filing
• Process parts requests, parts POs, and service POs

Tool Tracking and Compliance

• Maintain calibration records for all tools
• Support FAA Part 145 compliance by keeping organized records of inspections, training logs, and tool tracking

Customer Interactions

• Take inbound calls, collect information, and direct it appropriately
• Handle inbound and outbound customer emails
• Send estimates, change orders, and invoices to customers

Parts and Shipping

• Receive incoming parts shipments
• Help with inventory control
• Search online for parts and contact vendors for price/availability
• Prepare outgoing shipments for end-of-day pickup

Records and Paperwork

• Scan and upload documents to our cloud-based drive
• File physical paperwork properly (yes, we still have some paper)
• Mail required documents to the FAA
• Organize and maintain currency of employee training records

Process and Procedure Support

• Help create and document internal processes as needed
• Comply with all internal company policies
• Perform other tasks as assigned from time to time
• Uphold Ventura's core values daily

What We Are Looking For

Experience with aviation maintenance software is a strong plus—specifically Corridor. If you have used Corridor before, please mention it. If not, we need someone who can learn software quickly. You should be comfortable working in an MRO environment. That means hearing shop noise, moving between desks and hangar areas, and supporting technicians who are focused on fixing aircraft.

The Must-Haves

• Strong organizational skills with attention to detail
• Ability to handle multiple tasks without losing accuracy
• Professional communication (phone and email) with customers and vendors
• Comfort with basic office software and ability to learn industry-specific systems
• Reliability — we need someone who shows up and follows through

Compensation

$25–35 per hour, depending on experience.

Why Ventura Aviation (Farmingdale, NY)

You will work at a real, working MRO facility near Republic Airport. This is not a remote or hybrid role—you need to be on-site. The team is tight‑knit, and the work directly impacts aircraft turnaround times and safety. If you want to build experience in aviation administration while working alongside experienced maintenance professionals, this is a straightforward, honest opportunity.