Aircraft Records Specialist

Dynamic Aviation; Bridgewater (VA); On-site; USD 22,000 - 36,000; Full time

Job summary

Dynamic Aviation in the United States is seeking an Aircraft Records Specialist to manage maintenance scheduling for our fleet and to support the corporate maintenance office across aircraft types. You will organize, validate, and present aircraft records and maintenance data for operations and leadership.

Key duties include coordinating the maintenance program with managers and customers, developing ERP-based inspection schedules, ensuring logbook accuracy, and creating digital reports and

Qualifications

• High school education or equivalent.
• Strong oral and written communication skills and be capable of working in an exceptionally dynamic maintenance scheduling environment.
• Ability to read, write, and perform basic math calculations.
• Proficiency with Microsoft Office; familiarity with Excel, Power BI or SharePoint preferred.

Responsibilities

• Manage and coordinate maintenance program with program managers, planning, the customer and other depts to ensure on time input/return of aircraft from heavy maintenance.
• Develop, schedule, and track inspections in the ERP system for major, intermediate, and scheduled inspections.
• Ensure logbook entries are completed with accuracy and presented to quality control.
• Develop operational and maintenance scheduling requirements for all assigned aircraft and engines into short and long range plans; forecast requirements to meet all schedule.
• Update and coordinate daily/weekly maintenance schedules and maintain aircraft records per CFR 43.9 and company manuals.
• Manage and perform configuration management; verify correct parts are installed in proper configuration.
• Coordinate AD and SB programs; maintain publications access for regulatory compliance.
• Provide maintenance paperwork using MS Office and generate digital reports from ERP data.
• Extract, organize, validate, and reconcile aircraft records data for leadership insight.
• Produce recurring and ad hoc digital reports for leadership and cross-functional teams.

Skills

Oral and written communication

Attention to detail

Mathematical ability

Dynamic maintenance scheduling

Education

High school education or equivalent

Tools

Microsoft Excel

Power BI

SharePoint

Microsoft Office

Job description

Live an Adventure, Master your Craft, Find your Purpose

At Dynamic Aviation, we solve unique challenges for our customers with innovative aviation solutions. Our focus is on operations that serve, protect, and enhance the lives of families and communities worldwide. Whether modifying aircraft to help protect our service members overseas, performing geographical mapping for scientific research, or working to suppress large wildfires on the West Coast, we serve with integrity and excellence.

Position Summary

The Aircraft Records Specialist performs multiple levels of maintenance scheduling for assigned aircraft and associated aircraft in accordance with applicable instructions, technical orders, and commercial maintenance programs. This role develops logistics scheduling documents ensuring the successful accomplishment of all requirements. The role supports Dynamic Aviation remote bases and the corporate maintenance office on multiple aircraft types. This role also supports digital reporting by organizing, validating, and presenting aircraft records and maintenance data for operational and leadership use.

Key Responsibilities

• Manages, and coordinates maintenance program with program managers, planning, the customer and other depts to ensure on time input/return of aircraft from heavy maintenance.


• Manages, develops, and schedules in the ERP system the inspection and work packages for major, intermediate level, and scheduled inspections


• Ensures logbook entries are completed with accuracy and efficiency and presented to quality control


• Develop operational and maintenance scheduling requirements for all assigned aircraft, and engines into short and long range, quarterly, monthly, weekly, and daily plans; forecasting known requirements to meet all scheduled maintenance and inspection requirements


• Updates and coordinates daily and weekly maintenance schedules and conducts aircraft record reviews and maintains aircraft historical records in accordance with applicable instructions


• Manages, and performs configuration management; validates suspense and verifies correct parts are installed in the proper configuration on assigned aircraft


• Manages, tracks, and coordinates the airworthiness directive (AD) and service bulletin (SB) programs


• Provides technical operations with aircraft maintenance paperwork using MS Office suite


• Extracts aircraft data from historical aircraft data to baseline aircraft maintenance for senior leadership


• Manages all aircraft records in accordance with CFR 43.9 and requirements outlined in Dynamic Aviation’s 145 Repair Station Manuals and AS9100D


• Maintains/reviews Aircraft logbooks; receives, transfers, inspects, files, and updates active and inactive historical documents for assigned aircraft


• Research life-limited parts data to establish times on aircraft parts and enters the parts data into the current ERP System


• Verifies correct flying hour data is correctly accounted for and updated in the ERP system


• Maintains aircraft-specific technical manuals, publications and reference libraries


• Manages subscriptions and access to aviation technical publications and maintenance data systems.


• Coordinates updates and distribution of technical publications to support regulatory compliance and operational readiness


• Develops and maintains digital reports and dashboards using data from the ERP system and other approved sources to communicate aircraft maintenance status, compliance, forecasting, and records metrics.


• Extracts, organizes, validates, and reconciles aircraft records data to ensure digital reports are accurate, complete, current, and traceable to source documentation.


• Produces recurring and ad hoc digital reports for leadership and cross-functional teams; identifies trends, exceptions, overdue items, and other data requiring action.


• Other duties as assigned

Required Qualifications

• High school education or equivalent

Preferred Qualifications

• Must possess strong oral and written communication skills and be capable of working in an exceptionally dynamic maintenance scheduling environment


• Demonstrates the ability to work effectively with complex details and close attention to detail


• Ability to read, write, and perform basic math calculations


• Previous experience with and proficiency in the Microsoft Office suite, particularly Excel; familiarity with Power BI, SharePoint, or similar digital reporting tools is preferred.


• Ability to recognize process or equipment deviations from expected performance or output


• Ability to fully understand manufacturer’s maintenance program(s); translating to our fleet of aircraft

Additional Requirements

• Passport or work authorization requirements to work in the U.S.

Working Conditions

• Monday-Friday, hours are either 7 am-4 pm or 8 am-5 pm


• Prolonged periods of sitting at a desk and working on a computer


• Frequent use of hands and fingers for typing, writing, and operating office equipment


• Ability to view computer screens for extended periods, with close vision and the ability to adjust focus


• Ability to lift up to 50 lbs.

Pay Band: $16.08-$25.96 per hour. Starting pay is determined by experience, qualifications, and internal equity, and typically falls between the minimum and midpoint of the pay range.

It is the policy of Dynamic Aviation to prohibit and eliminate discrimination on grounds of race, color, religion, sex, (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity, national origin, ancestry, age, disability, veteran status, marital status, or any other characteristics protected by law. It is also Dynamic Aviation's policy to provide equal employment for all and comply with any affirmative action obligations pursuant to the Federal Executive Orders, 11246 and 11375, as amended.