Administrative Assistant

William Raveis Real Estate, Mortgage & Insurance; Village of East Hampton (NY); On-site; USD 35,000; Full time

Job summary

A leading real estate company seeks an Administrative Assistant to support office functions and assist Sales Agents. Responsibilities include customer service, managing client communications, and handling transactional documents. Must be proficient in Microsoft Office and possess local real estate experience. This full-time in-office role operates from Wednesday to Sunday.

Qualifications

• Local Real Estate experience is most helpful.
• Microsoft Office: 365, Word, Excel, Power Point compliance.
• Excellent written, editing and communication skills.

Responsibilities

• Greet walk-in customers in a professional manner.
• Assist Sales Agents with projects, mailings, and client communications.
• Maintain Up-Schedule and process invoices.

Skills

Customer service orientation

Strong team player

Excellent written communication skills

Ability to multi-task

Tools

Microsoft Office 365

Job description

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Job Description

William Raveis Real Estate, Mortgage & Insurance (WRRE) is the #1 family-owned real estate company in the Northeast and Florida. CEO William Raveis founded the luxury brokerage 50 years ago and has turned it into a real estate powerhouse with more than 4,400 talented sales associates across 140 offices. WRRE is the only privately held firm offering the most complete set of best-in-class services: from buying and selling with state-of-the-art marketing tools, to renovating and staging, to mortgage, insurance and closing services.

Job Description

William Raveis Real Estate, Mortgage & Insurance (WRRE) is the #1 family-owned real estate company in the Northeast and Florida. CEO William Raveis founded the luxury brokerage 50 years ago and has turned it into a real estate powerhouse with more than 4,400 talented sales associates across 140 offices. WRRE is the only privately held firm offering the most complete set of best-in-class services: from buying and selling with state-of-the-art marketing tools, to renovating and staging, to mortgage, insurance and closing services.

Summary:

The Administrative Assistant plays an important role in the general support of the office functions in conjunction with the local Sales Manager, Marketing Manager, Regional Transaction Coordinator, other company staff (as requested), and most importantly to support the Real Estate Agents.

Job Responsibilities:

Administrative support for the office including:

• Greet walk-in customers in a professional manner. Office attire is business casual.
• Assist Sales Agents with projects, mailings and client communications.
• Type and process leases and sale memos.
• Entering and updating all listings from MLS into EELI database.
• MLS/EELI/Out East listing databases – Assist with listing entry, status changes, roster maintenance.
• Receptionist duties: answer phones and direct calls and disseminate information appropriately.
• Maintain Up-Schedule.
• Transaction management forms and document entry.
• Ensure transactions are entered properly in various systems.
• Scanning, printing and general computer skills.
• Processing invoices in the accounts payable system.
• Staples supply ordering, For Sale sign ordering, office organization.
• Order Sign installations through Everlast.
• Maintaining pre-printed inventory of marketing material supplies and re-ordering.
• Agent Marketing Reimbursement processing through the ticketing system
• Communication with various departments in Headquarters via ticketing platform.
• Professional Office Communications: email, company contests, local events.
• Onboarding new Sales Associates – serve as main point of contact & fulfill ticketing checklist
  
  

Marketing:

• Create and send Listings and Open House e-blasts.
• Assist agents to create Listing Brochures.
• Provide support & training to our Sales Associates with a variety of Marketing tasks and programs.
• General support for Sales Associates.
• Website database entry - support agents with updates to profiles, bios, testimonials and videos.
• Assist Sales Manager with office meeting presentations, events & promotional materials.
  
  

Required Qualifications:

• Local Real Estate experience – most helpful.
• Microsoft Office: 365, Word, Excel, Power Point
• Social media - IG/FB experience is a plus.
• Customer service oriented, and strong team player
• Ability to multi-task, manage deadlines and prioritize multiple projects.
• Excellent written, editing and communication skills.
  
  

Hours of work:

• NOT a remote position. This role is full-time, in-office. Standard work hours are Wednesday through Sunday 9:00 am – 5:00 pm with regular and predictable attendance. Office attire is business casual.
  
  

Company Description

William Raveis Real Estate, Mortgage & Insurance (WRRE) is the #1 family-owned real estate company in the Northeast and Florida. CEO William Raveis founded the luxury brokerage 50 years ago and has turned it into a multi-billion dollar real estate powerhouse with more than 4,400 talented sales associates across 140 offices. WRRE is the only privately held firm offering the most complete set of best-in-class services: from buying and selling with state-of-the-art marketing tools, to renovating and staging, to mortgage, insurance and closing services

William Raveis Real Estate, Mortgage & Insurance (WRRE) is the #1 family-owned real estate company in the Northeast and Florida. CEO William Raveis founded the luxury brokerage 50 years ago and has turned it into a multi-billion dollar real estate powerhouse with more than 4,400 talented sales associates across 140 offices. WRRE is the only privately held firm offering the most complete set of best-in-class services: from buying and selling with state-of-the-art marketing tools, to renovating and staging, to mortgage, insurance and closing services

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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