Administrative Assistant

International Paper; Vicksburg (MS); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Paid time off

Tuition reimbursement

Job summary

International Paper in Redwood, MS is seeking an Administrative Assistant to support Production departments at the Vicksburg Mill. You will create schedules, manage records, coordinate trainings, and handle payroll-related time entries as needed.

Ideal candidates have an Associate's degree or equivalent with 5+ years of admin experience, strong MS Office skills, and the ability to work independently under tight deadlines in a fast-paced environment.

Qualifications

• Associates degree or equivalent required or 5+ years of admin support experience.
• Strong attention to detail and ability to manage confidential information.
• Experience with SAP and payroll systems is a plus.
• Proactive, self-starter capable of prioritizing multiple managers' needs.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication; professional demeanor.

Responsibilities

• Create weekly crew and vacation schedules for Production Areas.
• Resolve vacation scheduling conflicts and coordinate training.
• Maintain inventories of department equipment and office supplies.
• Manage department files and records retention.
• Post weekly communication charts for departments.
• Coordinate meetings and travel with quality and accuracy.
• Learn TSA payroll/time entry to process time and run reports as relief.
• Release railcars in CPKC and notify IP personnel of status.

Skills

Associates Degree or equivalent

Five years administrative support

Attention to detail

Discretion with confidential info

Independent worker

Microsoft Office proficiency

Education

Associate's Degree or equivalent

Five years administrative experience

Tools

SAP

Payroll systems

Job description

Position Title

JOB DESCRIPTION

Administrative Assistant

Pay Rate

$48,300-$64,400

Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range.

Category/Shift

Salaried Full-Time, Non-Exempt

Physical Location

3737 Hwy 3 Redwood, MS 39156

The Job You Will Perform

The Administrative Assistant primarily supports the Production departments here at the Vicksburg Mill. This position is responsible for the following tasks and responsibilities:

• Create weekly crew and vacation schedules for all Production Areas
• Understand and resolve vacation scheduling conflicts
• Schedule training for employees
• Schedule employee certifications
• Maintain inventories of department equipment, tools, office supplies and frequently used items
• Manage department files and records retention for areas in the mill
• Creates and posts weekly communication charts for the departments
• Support Operating Departments and Mill Leadership Team by completing other necessary administrative tasks / needs
• Plan and coordinate scheduled meetings and travel arrangements with quality and accuracy
• Train with and learn responsibilities of other administrative assistants throughout the mill to be able to provide relief support
• Learn and understand TSA (payroll and time entry processing system) to be able to process time, as a relief, and run reports for respective departments.
• Make deposits from funds received
• Pick up mail at Redwood Post Office
• Coordinate classes and training for Safe Align, Empowering Safe Work and other training events
• Support Monthly and Quarterly visits from external teams and customers; tasks include but are not limited to booklets and catering
• Release railcars in CPKC and notify shipper, railroad and IP personnel of release status

The Skills You Will Bring

• Minimum education level of Associates Degree or equivalent work experience required.
  • Five (5) years of administrative support experience preferred.
• High level of attention to detail is required.
• Previous knowledge of SAP and/or payroll systems is a plus.
• To be successful in this role, the individual must be willing to help others throughout the mill as needed and maintain a positive attitude.
• Ability to handle confidential information with discretion is required.
• The position requires a self-starter who can anticipate the needs of multiple managers and prioritize his/her own work.
• The successful candidate will be able to work independently to meet tight deadlines and be able to shift priorities in order to handle a variety of work and changing deadlines.
• Selected candidate must have excellent and professional computer skills including proficiency in Microsoft office applications (Word, Excel, PowerPoint and Outlook).
• Key Competencies: Successful candidates must exhibit competencies of approachability, attention to detail, composure, customer focus, informing, interpersonal savvy, listening, integrity and trust, planning and organizing, priority setting and verbal and written communication. Top of Form

About Us

The Benefits You Will Enjoy:

International Paper offers a benefits package that includes health, welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education & Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets

The Career You Will Build

Leadership training, promotional opportunities

The Impact You Will Make

We continue to build a better future for people, the planet, and our company! IP has been a good steward of sustainable practices across communities around the world for more than 125 years. Join our team and you’ll see why our team members say they’re Proud to be IP.

The Culture You Will Experience

International Paper promotes employee well-being by providing safe, caring and inclusive workplaces. We have team members all around the world with diverse backgrounds, experiences, and perspectives. These are our strengths. We are committed to creating a culture where all individuals are respected, valued, engaged and have an opportunity to do their best work every day. We invite you to bring your uniqueness, creativity, talents, experiences, and safety mindset to be a part of our increasingly inclusive and diverse culture.

The Company You Will Join

International Paper (NYSE: IP; LSE: IPC) creates sustainable packaging solutions that enable our customers, teammates and shareowners to thrive in an ever-changing world. We are a leader in corrugated packaging, partnering with customers across industries to protect what matters most, strengthen supply chains and create lasting value. Learn more at internationalpaper.com.

International Paper is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. International Paper complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail] or [phone].