HR Coordinator

International Paper; Minneapolis (MN); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

401(k)

Job summary

International Paper seeks an HR Coordinator to support facility managers and staff in HR-related activities at our Minneapolis site.

The role involves coordinating recruiting, onboarding, benefits, payroll interfaces, and compliance with federal contractor requirements while maintaining confidential personnel records and supporting a safe, productive workplace.

Qualifications

• Two years of general administrative HR experience required.
• College degree in HR or related field highly desirable; PHR certification preferred.
• Knowledge of federal and state employment laws.
• Diplomacy, tact, and judgment with a positive attitude.
• Ability to handle sensitive and confidential information efficiently.
• ,
• ,

Responsibilities

• Supports managers and employees in HR-related areas.
• Coordinates selection processes for hourly and salaried positions including posting and outreach; sourcing, screening, and onboarding.
• Maintains the AAP and federal contractor compliance.
• Makes presentations to employees and contractors on policies and work rules.
• Maintains HR files and records retention compliance including I-9s.
• Tracks attendance and handles disciplinary actions as needed.
• Manages pay coding with SAP and payroll system for hourly employees.
• Assists with benefits enrollment and open enrollment meetings; resolves benefits issues.
• Processes unemployment-related claims and participates in appeals.
• Coordinates employee recognition, safety, and holiday events.
• Organizes meeting materials, bulletin boards, and related tasks.

Skills

HR experience

Employment law knowledge

Diplomacy

Confidentiality

Organizational skills

Communication

Problem solving

Teamwork

MS Office

Adaptability

Education

Bachelor's degree in HR or related field

PHR certification

Tools

Oracle

SAP

Excel

PowerPoint

Word

Outlook

Job description

Position Title

JOB DESCRIPTION

HR Coordinator

Pay Rate

$55,000 - $69,500

Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range.

Category/Shift

Salaried Full-Time

Physical Location

Minneapolis, MN

The Job You Will Perform

• Supports managers and employees at the facility in Human Resource-related areas. This is a non-exempt position that reports to the Complex General Manager with dotted line reporting to the Human Resource Manager/ Business Partner.
• Coordinates selection processes for hourly and salaried positions including posting with and outreach to the local Workforce Development and other organizations; communication with authorized staffing agencies; sourcing, screening, and corresponding with applicants; conducting pre-employment assessments and reference checks; maintenance of all recruiting files. Coordinates orientation and onboarding activities for new hires.
• Maintains the AAP. Ensure the facility maintains full compliance with all aspects required of a federal contractor.
• Makes presentations to employees and contractors regarding policies and work rules that apply to all individuals who work at our location.
• Maintains the accuracy and security of all HR-related files in accordance with the records retention policy including employee personnel files, medical files, and I-9’s.
• Maintains logs for disciplinary action, training, vacation, etc. Maintains the accuracy of shared files and databases.
• Ensures timely and accurate processing of human resource-related forms; researches and furnishes employee information to authorized persons as appropriate; and handles human resource-related questions.
• Thorough knowledge of local pay practices, pay levels, job groups, and manages the interface with SAP and the plant hourly payroll system. Ensures hourly employees are coded accurately by job classification, jobs performed, shift, and department assignment.
• Completes hourly attendance tracking on a daily basis, initiates disciplinary action when needed, communicates issues, and prepares attendance reports.
• Working knowledge of all benefits for hourly and salaried employees. Assists with open enrollment meetings. Serves as a resource to employees in resolving benefits-related issues and concerns. Supports processes related to FMLA, disabilities, and return to work.
• Processes all unemployment-related claims; participates in any appeal hearings or other activities related to unemployment claims.
• Surfaces employee concerns and improvements; recommends alternatives for resolution of problems as appropriate; acts as a liaison between the individual employee, facility managers, Region Human Resource Manager, and company or community resources in maintaining a highly engaged, union-free work environment.
• Coordinate facility functions including employee recognition, service awards, safety, and holiday-related events.
• Assists in organizing presentation materials, coordinating meeting and catering arrangements, maintaining bulletin boards, and other assignments as required.

The Qualifications, Skills And Knowledge You Will Bring

• Minimum of two years general administrative human resources experience required. College degree in Human Resources or related field highly desirable; PHR certification preferred.
• Working knowledge of federal and state employment laws.
• A high level of diplomacy, tact, and judgment as well as an upbeat and positive attitude.
• Ability to surface issues and handle sensitive and confidential information in an efficient and professional manner.
• Superior organizational skills with a high quality of accuracy and attention to detail in both written and verbal communications.
• Ability to learn new skills quickly, work and be flexible with deadlines, solve problems effectively, and handle multiple priorities.
• Ability to be proactive and self‑directed while working professionally in a team environment to resolve issues and meet deadlines.
• Experience with Oracle strongly desired. Demonstrated high level of proficiency in Microsoft Windows environment with an emphasis on Word, Outlook, PowerPoint and Excel. Demonstrated ability to learn new software programs or databases quickly.
• Prior work experience in a manufacturing environment preferred.

About Us

The Benefits You Will Enjoy:

International Paper offers a benefits package that includes health, welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education & Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets

The Career You Will Build

Leadership training, promotional opportunities

The Impact You Will Make

We continue to build a better future for people, the planet, and our company! IP has been a good steward of sustainable practices across communities around the world for more than 125 years. Join our team and you’ll see why our team members say they’re Proud to be IP.

The Culture You Will Experience

International Paper promotes employee well-being by providing safe, caring and inclusive workplaces. We have team members all around the world with diverse backgrounds, experiences, and perspectives. These are our strengths. We are committed to creating a culture where all individuals are respected, valued, engaged and have an opportunity to do their best work every day. We invite you to bring your uniqueness, creativity, talents, experiences, and safety mindset to be a part of our increasingly inclusive and diverse culture.

The Company You Will Join

International Paper (NYSE: IP; LSE: IPC) creates sustainable packaging solutions that enable our customers, teammates and shareowners to thrive in an ever-changing world. We are a leader in corrugated packaging, partnering with customers across industries to protect what matters most, strengthen supply chains and create lasting value. Learn more at internationalpaper.com.

International Paper is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. International Paper complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail] or [phone].