Administrative Assistant

University of Utah Health; Utah; On-site; USD 42,000 - 64,000; Full time

Job summary

University of Utah Health Hospitals and Clinics in Salt Lake City, UT, seeks an Administrative Support professional to provide complex administrative support for department management. The role coordinates and oversees the work of support staff and does not involve direct patient care.

The position requires coordinating calendars, meetings, and office supplies, and supporting department projects. The ideal candidate has at least three years of full-time office experience, strong communication

Qualifications

• Three years of full-time office experience.
• Demonstrated human relations and effective communication skills.
• Demonstrated knowledge of basic bookkeeping practices.

Responsibilities

• Assist department with business planning and goal setting.
• Assist with the development of department budgets.
• Schedules, plans, and coordinates the work actions of support staff.
• Maintains budget records, such as reconciling accounts and preparing expenditure statements.
• Collects, organizes, and analyzes data for specialized reports.
• Coordinates the collection and preparation of operating reports.
• Assists with the implementation of department and University policies and procedures.
• Provides administrative support to upper level department management by performing duties such as scheduling appointments, coordinating meetings and conferences, and maintaining and ordering office supplies.
• Assists with department projects and support as needed.

Skills

Human relations

Effective communication

Basic bookkeeping

Job description

Overview

As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission. EO/AA

This position is responsible for providing complex administrative support for department management. The incumbent is responsible for coordinating and overseeing the work of support staff. This position is not responsible for providing care to patients.

Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes.

Responsibilities

Essential Functions

• Assists department with business planning and goal setting.

• Assists with the development of department budgets.

• Schedules, plans, and coordinates the work actions of support staff.

• Maintains budget records, such as reconciling accounts and preparing expenditure statements.

• Collects, organizes, and analyzes data for specialized reports.

• Coordinates the collection and preparation of operating reports.

• Assists with the implementation of department and University policies and procedures.

• Provides administrative support to upper level department management by performing duties such as scheduling appointments, coordinating meetings and conferences, and maintaining and ordering office supplies.

• Assists with department projects and support as needed.

Knowledge / Skills / Abilities

• Demonstrated potential ability to perform the essential functions as outlined above.

• Demonstrated human relations and effective communication skills.

• Demonstrated knowledge of basic bookkeeping practices.

Qualifications

Required

• Three years of full time office experience.

Qualifications (Preferred)

Working Conditions and Physical Demands

Employee must be able to meet the following requirements with or without an accommodation.

• This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull, or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions.

Physical Requirements

Carrying, Lifting, Listening, Manual Dexterity, Near Vision, Reaching, Sitting, Speaking, Standing, Stooping and Crouching, Walking

Multi-lingual Candidates Welcomed

EEO Statement

University of Utah Health Hospitals and Clinics, a part of The University of Utah, values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patient populations.

All qualified individuals are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

University of Utah Health Hospitals and Clinics, a part of The University of Utah, is an Aff…?

University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

The University is a participating employer with Utah Retirement Systems(“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Hospitals and Clinics Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or Hospitals and Clinics Human Resources at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

Requisition Number 86515

Reg/Temp Regular

Employment Type Full-Time

Shift Variable

Work Schedule Monday-Friday and Weekends as needed

Clinical/Non-Clinical Status Non-Clinical

Location Name University of Utah Hospital

Workplace Set Up On-site

City SALT LAKE CITY

State UT

Department UUH ANC 22A POST ANESTHESIA

Category Administrative Support

Workplace Set Up On-site