Administrative Assistant

Topel Forman LLC; United States; Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Flexible working options

35-hour workweek

Job summary

Topel Forman LLC, a leading accounting firm, seeks an Administrative Assistant to support the Audit team. The role is hybrid, requiring at least one day in the Chicago office, with a 35-hour workweek and potential overtime February–June and August–October.

You will manage the inbox, handle billing, and assist audit, tax, and executive teams, contributing to timely client service and efficient operations.

Qualifications

• 1–3 years of relevant administrative assistant experience in a fast-paced office.
• Proficient in MS Office Suite and Adobe Systems.
• Highly detail-oriented and well-organized with multi-tasking ability.
• Strong written and verbal communication skills.

Responsibilities

• Monitor and manage the shared inbox with timely responses.
• Prioritize financial statement tasks for efficient turnaround.
• Audit engagement documentation management.
• Provide cross-functional administrative support to audit, tax, and executive assistants.
• Provide general administrative and operational support to the firm.
• Billing and related accounting tasks as needed.

Skills

MS Office Suite

Excel

Word

Outlook

Adobe Systems

Attention to detail

Communication skills

Multitasking

Tools

Adobe Systems

Job description

Topel Forman role locked in. Get 60% off membership—$19.99 now.

The Audit team at Topel Forman is looking for a smart, self-driven, reliable, and well-rounded Administrative Assistant to join their team. As the Administrative Assistant, you will support the Audit team with day-to-day duties, including administrative, organizational, and process-driven projects that help facilitate the internal and external operations of the Audit team and support excellent client service.

We are a growing firm and looking for someone to hit the ground running by becoming an integral part of the team. No two days will ever be the same, so this person should enjoy working in a fast-paced, evolving setting that is driven by tight deadlines. This position is a hybrid position with at least one day in the office at our Chicago, IL location. Days could vary based on workload.

Responsibilities

• Monitor and manage the shared inbox, ensuring timely response and completion of incoming requests.

• Prioritize Financial Statement tasks to maintain efficient turnaround times.

• Audit Engagement Documentation Management

• Provide cross-functional administrative support to audit, tax, and executive assistant teams.

• Provide administrative and operational support to the firm.

• Billing

• Performs special projects and other accounting tasks as needed or assigned.

Required Qualifications

• 1 to 3 years of relevant administrative assistant experience in a small to mid-size fast-paced office environment

• Proficient in MS Office Suite (Excel, Word, and Outlook) and Adobe Systems

• Highly detail‑oriented and well‑organized, with the ability to manage multiple tasks in a deadline-driven environment

• Strong communication skills, both written and verbal, will be necessary

• Monthly & seasonal overtime is required (February-June, August – October), including evenings and weekends

• Must be able to work in the office for a minimum of one day per week (flexible on day of the week

Who We Are

Topel Forman is a leading certified public accounting firm in Chicago and Denver, providing a wide range of attest, accounting, tax, advisory, and consulting services to individuals, professionals, closely held and family-owned businesses and corporations across the United States. At Topel Forman, you’ll find the high level of talent and expertise you’d expect from a larger firm, but with accessibility and collaboration that are usually only available at a smaller organization. You can expect to work directly with clients, senior-level management, and partners with knowledge of various disciplines. A proactive, hands-on approach to our clients allows you to grow in your expertise and advance in your career. For more information on Topel Forman, please visit our website atwww.topelforman.com.

• Competitive salary range between $60,000-$65,000

• 35-hour average workweek

• Flexible working options

• To learn more about our firm and benefit offerings, please visit our careers page.

Remote Work Internet Policy

Internet requirements for working remotely: We require an internet plan with the following minimum upload and download speeds for best connection: 100+ Mbps download and 20+ Mbps upload. Home Wi-Fi should be password protected.

We like the way you work it · no gig iddy · Gotta bag it up · no gig iddy ·

We like the way you work it · no gig iddy · Gotta bag it up · no gig iddy ·