Administrative Assistant

Westminster Public Schools; United States; On-site; USD 55,000 - 63,000; Full time

Job summary

Westminster Public Schools is seeking an ESP - Office/Student Support Staff for the Transportation department. The position handles payroll, budgeting, and attendance input, with responsibilities spanning purchase orders and billing, and fielding questions from staff and families.

Qualifications include a high school diploma, 3–5 years in payroll/budget reconciliation, and proficiency in MS Word/Excel/Access. Background checks are required and bilingualism is preferred.

Qualifications

• High school diploma or equivalent required.
• 3–5 years of experience in Payroll, budget expenditures and reconciliation of accounts.
• Proficient in MS Word, MS Excel, MS Access and district record keeping software.

Responsibilities

• Process monthly payroll, purchase orders and billing.
• Input and track attendance for all transportation employees.
• Monitor time clock system and budget; maintain PO information.
• Provide customer service for staff, students, parents and community.
• Assist Director and Supervisors with duties and meeting documentation.

Skills

Verbal communication

Written communication

Bilingual

Customer service

Education

High school diploma or equivalent

Tools

MS Word

MS Excel

MS Access

I-Visions accounting

Job description

• Position Type:
  ESP - Office/Student Support Staff
  
• Date Posted:
  9/4/2026
  
• Location:
  TRANSPORTATION
  

8 hours per day, 260 days per year
CLASSIFICATION: NONINST 04 ($26.27-$30.47 per hour)

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent,
• 3-5 years of experience in Payroll, Budget expenditures and reconciliation of accounts
• Must be able to pass various pre-placement background screenings
• Must be able to read, write and comprehend English
• Bilingual desired
• Computer skills including MS Word, MS Excel, MS Access, and other school district record keeping software
• Proficient verbal communication, proofreading and written communication skills
• Ability to work effectively with employees, staff, parents and community
• Ability to manage multiple tasks with frequent interruptions
• Must be highly organized to meet critical deadlines and prioritize work projects
• Ability to work with office equipment including office machines, telephones, copy machines, fax machines, etc.
• School district experience desired
• Experience and/or skills working with culturally diverse populations desired
• Time clock system administration experience desired
• I-Visions accounting system experience desired
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.

JOB RESPONSIBILITIES:

• Follows district policy and procedures to work effectively with Payroll / Finance, Human Resources, District Staff, Parents and Community
• Process monthly payroll, purchase orders and billing
• Input and track attendance for all transportation employees
• Monitor time clock system for transportation Staff
• Monitor budget
• Enter and maintain purchase order information
• Provide customer service for staff, students, parents and community
• Assists Director and Supervisors in the completion of special assigned duties
• Assists Dispatcher with field trip scheduling
• Assist with dispatcher duties of answering phones and using two way radio
• Maintain a system of records for CDE reporting
• Assist Director and Supervisors with meeting minutes, scheduling and appointments
• Completes special projects and other duties as assigned

Westminster Public Schools is an Equal Opportunity Employer. District policy prohibits discrimination against any applicant on the basis of race, color, creed, religion, national origin, ancestry, sex, sexual orientation, gender identity, gender expression, genetic information, marital status, veteran status, age, or disability, or other legally protected characteristics. Westminster Public Schools is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs and activities. To request reasonable accommodation or to address matters of discrimination, please contact the Chief of Staff, 6933 Raleigh Street, Westminster, CO 80030, phone: [phone], email: [e-mail]. Although the position is based at a school/department, the employer is Westminster Public Schools.