Administrative Assistant

Tallahassee State College; United States; On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Florida Retirement System

Professional development

Paid holidays and breaks

Tuition waivers

Free access to campus events

Job summary

Tallahassee State College is seeking an Administrative Assistant to support students and customers at the Wakulla Environmental Institute (WEI) – Campus. The role includes information dissemination, recruiting prospective students, and coordinating career and training resources.

Ideal candidates will have a high school diploma and 3+ years of related secretarial/clerical experience, with bachelor’s or associate degrees offering substitution for experience.

Qualifications

• Graduation from a standard high school or equivalency.
• Three years of progressively responsible secretarial and/or clerical experience; or an equivalent combination of education and experience.
• Bachelor’s degree may substitute for three years of experience or an associate’s degree may substitute for two years of experience.

Responsibilities

• Provide information, orientation, and support to students and customers.
• Recruit prospective students and assist with career, college, training, financial aid, and workforce resources.
• Coordinate assessments, referrals, job searches, resumes, internships, advising, and related meetings/outreach.
• Prepare and deliver informational presentations as requested.
• Train and provide direction to volunteers and student assistants.

Skills

Secretarial experience

Clerical experience

Education

High School Diploma or Equivalency

Bachelor’s degree substitute for 3 years experience

Associate’s degree substitute for 2 years experience

Job description

Join Our Team at Tallahassee State College Administrative Assistant Opportunity

Tallahassee State College (TSC), recently recognized as one of the Most Promising Places to Work in Community Colleges (2025), one of the Nation’s Best and Brightest Companies to Work For® (2025), and a Great Colleges to Work For® (2025), is excited to announce a full-time opportunity for the position of Administrative Assistant - P04659 with the Wakulla Environmental Institute (WEI) - Campus. We are seeking a dedicated professional who shares our commitment to fostering a vibrant workplace community.

What You’ll Do

This position provides information, orientation, and support to students and customers; recruits prospective students; and assists with career, college, training, financial aid, and workforce resources.

Coordinates assessments, referrals, job searches, resumes, internships, advising, and other student services while maintaining program information and participating in related meetings and outreach activities.

Key responsibilities will include:

• Preparing and delivering informational presentations as requested.
• Training and providing work direction to volunteers and student assistants.
• Providing information via email to assist students and customers with securing labor market and training information, along with Wakulla Center or College information.
• Maintaining and printing upcoming training and program initiatives.
• Providing orientation to all Wakulla Center customers, either one-on-one or in a group setting as needed.
• Recruiting prospective students through direct communication with those accessing services at the Wakulla Center by phone, email, or in person.
• Providing information and engaging clients to determine appropriate needs, partner programs, and other agencies for supportive services available in the local area.
• Making referrals to these services as necessary.
• Providing career and college entrance information and assistance to students, teachers, parents, and counselors.
• Attending meetings regarding career trends, college entrance, financial aid, grant initiatives, etc.
• Arranging and scheduling assessments as required.
• Providing assistance to customers who are in need of additional program services, including assistance with resume preparation, job search assistance, internships, financial aid, advising, testing, etc.

Who We’re Looking For

We’re seeking a candidate who brings not only technical expertise but also a passion for education and student success.

Our ideal candidate will have:

• Graduation from a standard high school or equivalency
• Three (3) years of progressively responsible secretarial and/or clerical experience; or an equivalent combination of education and experience.
• The bachelor’s degree may substitute for three years of experience or an associate’s degree may substitute for two years of experience.

Why You’ll Love Working Here

At Tallahassee State College, we’re not just shaping the leaders of tomorrow – we are committed to fostering the growth and development of every team member. As part of our College community, you’ll enjoy:

• A dynamic campus atmosphere where your contributions directly impact student success.
• A culture that champions continuous improvement, where students and staff alike are valued and empowered.
• A supportive team that encourages collaboration, creativity, and innovation.

What We Offer

We offer more than just a competitive salary of $35,857.83 - $38,726.46 annually. When you join the team at TSC, you’ll also enjoy:

• Comprehensive State of Florida benefits, including retirement through the Florida Retirement System.
• Opportunities for professional development.
• A generous leave policy, including paid holidays plus winter and spring breaks.
• A collaborative and inspiring campus community.
• Tuition waivers and tuition reimbursement programs for continuous learning.
• Free access to TSC athletics, fine arts, and performing arts events.

Please visit the College's Benefits site to see the full list of benefits and opportunities.

A Little About Us

Established in 1966, Tallahassee State College is dedicated to providing high-quality educational opportunities for students from Leon, Gadsden, and Wakulla counties, as well as from throughout the state, nation, and abroad.

TSC offers a wide range of academic and workforce training programs, including associate degrees, bachelor’s degrees, and in-demand certifications.

Consistently ranked as one of the top colleges in the nation, our vision is to be recognized as your College of Choice.