Administrative Assistant

TaskVerse; United States; Presencial; USD 67.000 - 86.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, dental, and vision coverage

401(k) with employer matching

Tuition reimbursement

Paid time off

Descripción de la vacante

Advanced Technology Services (ATS) in the United States seeks an Administrative Coordinator to provide comprehensive administrative support, manage meetings and travel, and prepare business materials with accuracy and discretion. The role requires an associate degree and at least three years of related experience, plus proficiency with Outlook, Word, PowerPoint, and Excel.

You will interact with employees, customers, and senior leaders while upholding ATS values and maintaining organized

Formación

• Associate degree plus 3+ years of related experience or training.
• Strong understanding of administrative procedures and standard office equipment.
• Excellent writing, editing, grammar, punctuation, and presentation skills.
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel.

Responsabilidades

• Coordinate meetings, travel, conferences, and other complex activities.
• Draft and proofread correspondence, letters, memos, reports, charts, tables, graphs, and presentation materials, ensuring accuracy and clarity.

Conocimientos

Communication

Organization

Problem solving

Team player

Educación

Associate degree

Herramientas

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Descripción del empleo

About The Company

Founded in 1985, Advanced Technology Services (ATS) is an industrial maintenance company with operations in the United States, Mexico, and the United Kingdom. Our professionals help factories run better by supporting the performance, reliability, and productivity of industrial operations. We value safety, continuous improvement, customer focus, and strong collaboration. At ATS, administrative professionals play an important role in helping teams work efficiently and ensuring that information, schedules, and business processes are well organized.

About The Company

Founded in 1985, Advanced Technology Services (ATS) is an industrial maintenance company with operations in the United States, Mexico, and the United Kingdom. Our professionals help factories run better by supporting the performance, reliability, and productivity of industrial operations. We value safety, continuous improvement, customer focus, and strong collaboration. At ATS, administrative professionals play an important role in helping teams work efficiently and ensuring that information, schedules, and business processes are well organized.

About The Role

The Administrative Coordinator provides comprehensive administrative support and works independently as well as collaboratively on ongoing assignments and special projects. This role requires sound judgment, attention to detail, discretion, and the ability to balance competing priorities in a professional office environment. You will coordinate meetings and travel, prepare clear and accurate business materials, manage communications, and support purchasing and expense-related processes. As a company representative, you will communicate with employees, customers, outside organizations, and senior leaders with professionalism and tact. The position may also provide front desk coverage as needed.

Qualifications

Applicants should have an associate degree from a college or technical school and at least three years of related experience or training, or an equivalent combination of education and experience. A strong understanding of administrative procedures and standard office equipment is required. Candidates should have excellent writing, editing, grammar, punctuation, and presentation skills, along with strong interpersonal, communication, and organizational abilities. Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel is required. The successful candidate can manage multiple projects, meet deadlines under pressure, and handle sensitive or confidential information appropriately. You should be able to interpret written, verbal, diagrammed, and scheduled instructions; prepare routine reports and correspondence; and solve practical problems in situations that may not have standardized solutions. A customer-oriented, self-motivated team player with a positive attitude, sound judgment, and a sense of urgency will be well suited to this role. Professional poise, diplomacy, and discretion are essential.

Responsibilities

• Coordinate meetings, travel, conferences, presentations, and other complex activities.
• Draft and proofread correspondence, letters, memos, reports, charts, tables, graphs, and presentation materials, ensuring final documents are accurate and clear.
• Answer and screen calls, prioritize incoming communications, distribute mail, take messages, and respond to routine questions and information requests.
• Follow up with employees, customers, and external contacts as needed.
• Maintain filing systems and serve as a liaison with internal departments and outside organizations, including senior-level contacts.
• Receive and process purchase orders, assist with Concur and company credit card administration, and provide front desk coverage when needed.
• Contribute to process improvement, monitor work processes, complete required quality training, apply ATS core values, and follow company and customer safety procedures.
• The position involves regular standing, walking, reaching, handling office materials, and using a telephone headset and computer. Duties may include extended periods of sitting, occasional lifting or moving of items weighing more than 30 pounds, and work in a moderately noisy office environment.

Benefits

ATS offers a market-leading benefits program that includes medical, dental, and vision coverage; paid time off; a 401(k) retirement plan with employer matching; tuition reimbursement; and additional programs. ATS is committed to fair and equitable pay. The anticipated pay range for this position is $67,151.83–$85,881.27 USD. Actual compensation may vary based on factors such as education, training, experience, professional achievements, business needs, and work location.

Equal Opportunity

Advanced Technology Services is committed to providing equal employment opportunities in all aspects of employment. Applicants and employees are considered without regard to age, color, race, religion, sex, pregnancy, gender identity, sexual orientation, national origin, disability, veteran status, genetic information, or any other status protected by applicable law. ATS provides reasonable consideration in accordance with applicable requirements and is committed to maintaining a respectful and inclusive workplace.