Administrative Assistant

Cape; United States; On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Dental insurance

Commuter benefits

Medical insurance

Disability insurance

Vision insurance

Paid maternity leave

401(k)

Paid paternity leave

Job summary

Cape is seeking a high-caliber Administrative Assistant to act as a strategic force multiplier for our VP of Engineering. This role manages the executive calendar and operational rhythm to ensure leaders focus on Cape's big-picture priorities in a fast-paced environment.

You will act as a gatekeeper and problem solver, coordinating ad-hoc projects, travel, and crucial communications with internal teams and external customers, all while maintaining discretion and professionalism.

Qualifications

• Minimum 4 years in administrative support, personal support, or a relevant high-level coordinator role.
• Strong written and verbal communication skills.
• Meticulous attention to detail and organization.
• Experience supporting an Engineering team is a plus.

Responsibilities

• Strategic calendar management to align with Cape’s priorities.
• Gatekeeper and problem solver to free leadership time.
• Coordinate ad-hoc special projects and travel as needed.
• Serve as professional point of contact for internal teams and external customers.

Skills

Exceptional Communication

High-Growth Agility

Anticipatory Judgment

Adaptability

Initiative

Interpersonal Skills

Multitasking

Attention to detail

Schedule management

Engineering support bonus

Written communication

Administrative experience 4+ years

Job description

• Cape is seeking a high-caliber Administrative Assistant to serve as a strategic “force multiplier” for our VP of Engineering. Your mission is to own the operational details that allow our leaders to stay focused on the big picture. You aren’t just managing a calendar; you are managing the rhythm of the business, ensuring our team is in the right place, at the right time, with exactly what they need to succeed
• Strategic Calendar Command: You will transform the executive calendar into a curated roadmap, ensuring time is strictly allocated to Cape’s highest priorities while proactively resolving 100% of scheduling conflicts
• Operational Velocity: You will reclaim hours of leadership’s weekly capacity by acting as a gatekeeper, problem solver, and a driver for ad-hoc special projects
• Stakeholder Diplomacy: You will serve as a polished, professional point of contact for Cape’s internal teams and external customers, navigating high-stakes relationships with discretion and tact

Benefits

• Dental insurance
• Commuter benefits
• Medical insurance
• Disability insurance
• Vision insurance
• Paid maternity leave
• 401(k)
• Paid paternity leave

• Exceptional Communication: You have a diplomatic touch. You can say “no” to a request on behalf of leadership in a way that preserves the relationship and upholds Cape’s brand
• High-Growth Agility: You thrive in fast-paced environments. You can pivot between a complex travel booking and a sensitive office project without losing your attention to detail
• Anticipatory Judgment: You don’t wait for instructions. You see the domino effect of a delayed flight or a shifted meeting and have Plan B and C in motion before the executive even knows there’s a problem
• Adaptability: A willingness to go with the flow, pivot and adjust course as the needs of the business change
• Initiative: A proactive attitude toward anticipating needs, taking action without being asked, and identifying opportunities to improve processes or efficiency
• Interpersonal Skills: Strong ability to build positive working relationships, engage with team members, and work collaboratively across different levels of the organization
• Ability to manage multiple tasks, prioritize effectively, and maintain an orderly workflow to ensure smooth operations
• A meticulous approach to the details of the job
• Proficiency in managing schedules, deadlines, and ensuring timely completion of tasks, especially in fast paced environments
• Bonus Points: Experience supporting an Engineering team
• Strong written and verbal communication skills to interact effectively with team members and external stakeholders
• Minimum of 4 years in administrative support, personal support, or a relevant high-level coordinator role