Administrative Assistant

UPS; United States; Hybrid; USD 25,000 - 26,000; Full time

Benefits offered by this job

Vision benefits after 3 months

Weekly pay

Employee discounts

Job summary

UPS in Mississauga, Ontario, is seeking an administrative support professional to assist with data entry, document preparation, and routine office tasks in a hybrid role. You will enter data into customer files, handle document distribution, and support raters with office duties across a Monday–Friday schedule.

The ideal candidate has at least 6 months of admin experience, strong French and English communication, and proficiency with Word, Excel, and Outlook.

Qualifications

• 6 months of administrative experience required.
• Proficiency in French and English (written and spoken) required (interaction with Quebec clients ~50%).
• Intermediate computer skills: Word, Excel, and Outlook (Microsoft Office).
• Bachelor's degree or international equivalent preferred.
• Typing speed 40+ WPM with 90% accuracy.

Responsibilities

• Assist with clerical and administrative tasks including information gathering, document preparation, photocopying, faxing, and file organization.
• Perform data entry and document scanning activities.
• Complete initial review of customer files and open LVS records as required.
• Support raters with general office duties, including reports, forms, claims, and related documentation.
• Answer and route phone calls from partners and other offices.
• Operate the scanning station and maintain document imaging processes.

Skills

Bilingual (French & English)

Administrative experience

Time management

Attention to detail

Education

Bachelor's degree or international equivalent – Preferred

Tools

Microsoft Word

Excel

Outlook

Job description

Mississauga, Ontario Canada

Job Description:

This position support raters and team lead in routine administrative and operational tasks. Enter data into customer files and collect, prepare, and distribute required documentation.

Job Type: Full-Time / Permanent / Hybrid

Workdays: Monday to Friday (must be able to work ALL 5 days of the week)

Shift Hours: 2.30 PM to 10.30 PM (must be able to work a minimum of 40 hrs. per week)

Shift Duration: 8 hours a day (requires flexibility with Start and Finish time)

Work Location: 1930 DERRY ROAD EAST MISSISSAUGA, ON L5S 1E2

Key Responsibilities and Duties

• Assist with clerical and administrative tasks, including information gathering, document preparation, photocopying, faxing, and file organization.
• Perform data entry and document scanning activities.
• Complete the initial review of B3 customer files and open LVS records as required.
• Support raters with general office duties, including reports, forms, claims, and related documentation.
• Answer and route phone calls from partners and other offices.
• Operate the scanning station and maintain document imaging processes.

Requirements

• 6 months of previous administrative experience – Required
• Proficiency in French and English (written and spoken) – Required (regular interactions with clients inside Quebec – 50%)
• Intermediate computer skills: Word, Excel, and Outlook (Microsoft Office) – Required
• Bachelor's degree or international equivalent – Preferred
• Typing speed of 40+ words per minute with 90% accuracy
• Fast learn and adapt skills to different systems
• Ability to work with minimal supervision
• Strong analytical thinking, problem-solving, basic research, attention to detail, and time management skills
• Ability to work in a fast-paced environment

Expenses/Working Conditions

• Adhere to the company’s Appearance Guidelines.

Compensation and Benefits

• Vision, health, and dental benefits after 3 months of service.
• Overtime.
• Weekly Pay/ Direct Deposit- Every Friday.
• Immediate access to UPS ‘Employee Discounts’ upon hiring.
• Paid training.
• Pension Plan.
• Free Onsite Parking.
• Opportunity for advancement within a Fortune 50 Company.

The rate of pay for the successful candidate will range from $17,60/hr to $18,85/hr.

UPS is a diverse and equal opportunity employer.

Accommodations are available, on request, for candidates with disabilities taking part in the recruitment process.

If you are selected to participate in the recruitment process, please advise if you require accommodation for a disability.