Administrative Assistant

Associated Engineering; United States; Hybrid; USD 37,000 - 47,000; Full time

Benefits offered by this job

Health coverage

Dental coverage

Vision coverage

Fitness allowance

Employee and family assistance

Paid time off

Parental leave top up

Professional development

Mentoring programs

Social events

Lunch-and-learns

Volunteer opportunities

Job summary

Associated Engineering in Calgary seeks an experienced Administrative Assistant to support the Water Division with a range of office and project-related tasks. You will prepare reports, tender documents, specifications, proposals, and letters, and help maintain files and records. The role emphasizes detail, independence, and strong communication.

A background in graphic design is a plus. The company offers hybrid work options, competitive salary, comprehensive benefits, and ongoing professional

Qualifications

• 5+ years of progressive administrative experience.
• Excellent oral and written communication skills.
• Highly detail oriented and accurate.
• Demonstrated ability to work independently with little supervision.

Responsibilities

• Prepare reports, tender documents, specifications, proposals, and letters in accordance with our standards.
• Maintain project files in our corporate records management database.
• Provide a variety of administrative assistance to team members.
• Assist with various office and project related responsibilities, and general administrative duties as required.
• Support other members of our team.

Skills

Administrative experience

MS Word

MS Excel

PowerPoint

SharePoint

Communication

Detail-oriented

Independent work

Graphic design

Tools

InDesign

Job description

The opportunity

Associated Engineering, a proudly Canadian, Employee-owned Company is seeking an experienced and dedicated Administrative Assistant to join our team in our Calgary office. This position will involve a range of administrative and office support activities to facilitate the efficient operation of our Water Division.

What we offer:

• Flexible/hybrid working arrangements, depending on position
• Market competitive salaries, with annual reviews
• Matching company pension program, increasing over time
• Comprehensive benefits including:
  • Health/dental/vision coverage,
  • Fitness allowance,
  • Employee and family assistance programs
  • Mental health supports
• Paid time off so that you can recharge including:
  • Generous paid vacation,
  • Paid office closure over December holiday break
  • Industry leading paid sick time
• Parental leave top up program
• Ongoing support for your professional development and growth
• Active Young Professional group
• Formal mentoring programs
• Paid professional development hours
• Capacity building seminars
• Engineer In Training programs
• Opportunities to participate in social club activities and events
• Company-wide social events
• Regular lunch-and-learns
• Community volunteer opportunities
• An office that is walking distance from Crowfoot Train Station.

What you’ll do

• Preparing reports, project tender documents, specifications, proposals, and letters in accordance with our standards.
• Maintaining project files in our corporate records management database.
• Providing a variety of administrative assistance to team members.
• Assisting with various office and project related responsibilities, and general administrative duties as required.
• Supporting other members of our team.

Does this sound like you?

• 5+ years of progressive administrative experience.
• Strong capabilities in Microsoft Word, Excel, PowerPoint, SharePoint, and other office software.
• Excellent oral and written communication skills.
• Highly detail oriented and accurate.
• Demonstrated ability to work independently with little supervision.
• Graphic design skills, including the use of InDesign, or other graphic design software, is an asset.
• Prior experience in the consulting engineering industry is an asset.

About Us

At Associated Engineering, were passionate about not only the work we do but the communities we live and work in. Which is why sustainability is at the heart of everything we do. As a carbon neutral company since 2009, we help shape resilient and sustainable communities across Canada.

As a Platinum Member of Canada’s Best Managed Companies since 2008, we take pride in nurturing a workplace where people thrive. We are an employer of choice providing our people with a supportive, collaborative, engaging and dynamic place to build a career, while bringing inspiration and innovation to our work.

Our company culture is shaped by:

• Growth and development of our employees – chart your career course, whatever stage you are at!
• A broad variety of meaningful work that supports local communities – we are a medium-sized company working on significant projects, helping to shape communities!
• We care, we commit, we create – our promise to both clients and each other!

What's next? Ready to make an impact? Join a company that values your ideas, invests in your growth, and empowers you to shape the future.

Want more information?

• Our Environmental, Social and Governance ReportAE is an Equal Opportunity Employer and encourages women, Indigenous peoples, persons with disabilities, members of visible minorities, and members of the LGBTQ+ community to apply. For applicants with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. We are also committed to protecting the privacy of your personal information and as such, it will be used for recruitment and employment purposes only.