Administrative Assistant

Bobit Business Media; Tyler (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental, and Vision insurance

401(k) with employer match

Training and educational assistance

Job summary

The Bair Foundation in Tyler, TX is seeking an Administrative Assistant II to provide advanced administrative support to leadership and office teams, coordinating schedules and ensuring compliance documentation is maintained. The role emphasizes onboarding coordination and project support to keep operations running smoothly.

Key responsibilities include supporting leadership operations, improving office workflows, and mentoring junior staff.

Qualifications

• High school diploma or GED; additional administrative or business training preferred.
• Minimum of two years of administrative or office support experience.
• Strong proficiency with Microsoft Office, including Word and Excel.
• Excellent organizational, communication, and time-management skills.
• Ability to manage confidential information with professionalism.

Responsibilities

• Provide high-level administrative support to leadership and senior staff.
• Coordinate schedules, travel, and meeting logistics.
• Maintain electronic records, reports, and compliance documentation.
• Assist with compiling reports, tracking projects, and licensing/renewal processes.
• Help organize workflows and support new office setups.
• Lead and mentor Administrative Assistant I staff, serving as a resource for best practices.

Skills

MS Office

Organizational skills

Communication

Time management

Confidential information handling

Education

High school diploma or GED

Additional administrative training

Tools

Microsoft Word

Microsoft Excel

Job description

The Bair Foundationis an Equal Opportunity Employer.

As an Administrative Assistant II, you will provide advancedadministrative and operational support to leadership and office teams. You willplay a key role in coordinating schedules, maintaining compliancedocumentation, supporting staff onboarding, and managing complex administrativeprocesses. Through strong organization, attention to detail, and proactiveproblem-solving, you will help ensure leadership and program operations runsmoothly and efficiently. Work Location: Tyler, TX

WHOWE ARE

Founded in New Wilmington, Pennsylvania in 1967, The BairFoundation is a Christian non-profit ministry serving children and families. Wehave provided quality care and services to children, youth, and familiesthrough a myriad of effective community-based services. Today, The BairFoundation provides services in multiple states across the country. Ourprograms are child-centered, family-focused, strength-based, and culturallycompetent, making a meaningful and lasting impact on the children and familieswe serve. We strive to touch lives and create a better future.

WHATYOU'LL DO TO MAKE AN IMPACT

• Support Leadership Operations – Providehigh-level administrative support to directors and senior staff, includingscheduling, travel coordination, and meeting logistics.
• Manage Critical Documentation – Maintainelectronic records, reports, and compliance documentation in accordance withagency and regulatory requirements.
• Coordinate Projects & Reporting –Assist with compiling reports, tracking projects, and supporting licensing,contracts, and renewal processes.
• Strengthen Office Systems – Help organizeworkflows, improve administrative processes, and support new office setups asneeded.
• Support Staff & Onboarding – Assistwith pre-hire documentation, staff compliance tracking, and onboardingcoordination.
• Lead & Mentor – Provide guidance andsupport to Administrative Assistant I staff, serving as a resource foradministrative best practices.

WHATYOU BRING (Basic Qualifications)

• Education: High school diploma or GED;additional administrative or business training preferred
• Minimum of two years of administrative or officesupport experience
• Strong proficiency with Microsoft Office,including Word and Excel
• Excellent organizational, communication, andtime-management skills
• Ability to manage confidential information withprofessionalism

WHATPUTS YOU AHEAD

• Experience supporting leadership or multi-officeoperations
• Experience with reporting, compliance tracking,or licensing documentation
• Ability to train or mentor administrative staff
• Experience working in human services,healthcare, or nonprofit environments

YOUR PERKS

• Medical, Dental, and Vision insurance
• 401(k) with employer match (Traditional and Rothoptions)
• Training and educational assistance