Administrative Assistant

Ccsbts; Phoenix, Northern (AZ, KY); Hybrid; USD 38,000 - 52,000; Full time

Job summary

CCS Facility Services in Phoenix, AZ is seeking a proactive Administrative Assistant to support daily office operations. The role requires bilingual English/Spanish, strong organizational skills, and proficiency with Microsoft Office. You will handle communications, scheduling, data entry, and document preparation.

Join a collaborative team and contribute to a fast-paced environment with opportunities for growth.

Qualifications

• 2+ years of experience as an Administrative Assistant or similar role.
• Fluency in English and Spanish required.
• Familiar with basic budgeting or financial responsibilities.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Must be 18 years or older and have a high school diploma.

Responsibilities

• Maintain a well-organized office environment and manage supplies.
• Serve as liaison between employees, clients, and partners with professionalism.
• Assist in scheduling appointments, meetings, and events.
• Prepare, edit, proofread documents, reports, and presentations.
• Manage data entry and keep accurate records in databases/spreadsheets.
• Collaborate with teams to provide administrative support.
• Prepare meeting materials and take minutes.

Skills

Bilingual English/Spanish

Strong organizational skills

Multitasking abilities

Excellent written and verbal comms

Attention to detail

Collaborative teamwork

Education

High school diploma or equivalent

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Job description

## Administrative AssistantApply: Phoenix, AZ: Full time: Posted Today: JR106975## **About CCS**CCS Facility Services is one of the largest building service contractors in the United States, providing expert janitorial and facility engineering services to thousands of commercial businesses with a deep bench of experienced cleaning and engineering professionals. Guided by a Service Heart we are a company Built to Serve with a passion to exceed our customer’s expectations.## **Acerca de CCS**CCS Facility Services es uno de los proveedores de servicios para edificios más grandes de los Estados Unidos, que brinda servicios de limpieza e ingeniería de instalaciones y edificios a miles de empresas comerciales con un amplio grupo de profesionales experimentados en limpieza e ingeniería. Guiados por un Corazón de Servicio, somos una empresa dedicada a Servir con pasión para superar las expectativas de nuestros clientes.**Job Details:** We are looking for a proactive and detail-oriented Administrative Assistant to provide administrative support to ensure the smooth operation of our office. The ideal candidate is highly organized and possesses excellent communication and multitasking skills. If you like working in a fast-paced environment with a collaborative, fun, and passionate team, we want to talk to you! **Key Responsibilities:*** Maintain a well-organized and efficient office environment by managing supplies, equipment, and coordinating office logistics.* Serve as a liaison between employees, clients, and external partners, handling incoming calls, emails, and inquiries with professionalism and courtesy.* Assist in scheduling appointments, meetings, and events, ensuring all logistics are coordinated seamlessly.* Prepare, edit, and proofread documents, reports, and presentations, maintaining a high level of accuracy and attention to detail.* Manage data entry tasks, maintaining accurate and up-to-date records in databases and spreadsheets.* Collaborate with various teams within the organization, providing administrative support as needed.* Prepare meeting materials, take meeting minutes, and assist in organizing and coordinating team meetings.**Qualifications:*** 2 plus years of experience as an Administrative Assistant or in a similar role.* Fluency in both English and Spanish is required.* Familiar with basic budgeting or financial responsibilities* Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)* Excellent written and communication skills* Strong organizational and multi-tasking skills* Strong attention to detail* Ability to collaborate in a fast-paced environment.* High school diploma or equivalent* Must be 18 years of age or older.**Benefits:** CCS Facility Services’ business foundation is our people. We recognize, invest and promote from within. Unified by our core values, you will discover a sense of community of amazing colleagues who are passionate and guided by a Service Heart to providing the best employee experience. **A few added bonuses:*** Competitive pay and benefits package.* Opportunities for professional development and advancement.* Dynamic and collaborative work environment.* Be a part of a growing company’s success.