Administrative Assistant

Manhattanville University; Town/Village of Harrison (NY); Hybrid; USD 30,000 - 33,000; Part time

Job summary

Manhattanville University's School of Education EdD program is seeking a part-time Administrative Assistant to provide administrative support to the Associate Director of Doctoral Program Operations. The Administrative Assistant must be able to multi-task, organize, prioritize, schedule, and communicate clearly in a demanding, student-centric environment.

The position is part-time with hybrid work (Manhattanville Campus and remote), 21 hours per week, and an hourly wage of $22.40.

Qualifications

• Proficiency with Microsoft 365 applications (Outlook, Word, Excel, Teams, SharePoint).
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Attention to detail and accuracy.
• Ability to work independently.

Responsibilities

• Coordinate calendars, appointments, meetings, and doctoral program activities for the Associate Director of Doctoral Program Operations.
• Schedule faculty and program-related meetings, ensuring timely communication of logistics.
• Maintain accurate schedules, deadlines, and resolve scheduling conflicts.

Skills

Microsoft 365

Organization

Written communication

Verbal communication

Attention to detail

Independent work

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft 365 Apps

Job description

Department: School of Education

Reports to: Associate Director of Doctoral Program Operations

Effective Date: October 1, 2026

# of Direct Reports: 0

# of People Supported: 0

Job Description

Manhattanville University's School of Education EdD program in Educational Leadership is seeking a part-time Administrative Assistant. This position is responsible for administrative support to the Associate Director of Doctoral Program Operations. The Administrative Assistant must be able to multi-task, organize, prioritize, schedule, and communicate clearly in a demanding, student-centric environment.

Job Title

Administrative Assistant

Department

School of Education

Reports to

Associate Director of Doctoral Program Operations

Effective Date

October 1, 2026

# of Direct Reports

0

# of People Supported

0

Supervisory Responsibilities

• None

Duties/Responsibilities

Scheduling

• Coordinate calendars, appointments, meetings, and doctoral program activities for the Associate Director of Doctoral Program Operations.
• Schedule appointments, faculty meetings, and program-related meetings, ensuring timely communication of logistics and changes.
• Maintain accurate schedules, track deadlines, and proactively identify and resolve scheduling conflicts.

Communication

• Serve as a professional and responsive point of contact for EdD students, faculty, staff, and university partners.
• Draft and distribute routine communications, announcements, reminders, and program-related correspondence.
• Respond to inquiries promptly and accurately, directing questions and issues to the appropriate faculty or administrator when needed.

Events

• Assist with planning and coordinating EdD program events, including orientations, information sessions, workshops, and student celebrations.
• Coordinate event logistics, including invitations, registrations, room reservations, materials, technology, catering, and day-of support.
• Maintain event calendars and communicate schedules, expectations, and logistical details to students, faculty, speakers, and guests.

Administrative

• Provide day-to-day administrative support to the Associate Director, including document preparation, data entry, record maintenance, and file organization.
• Maintain accurate student and program records while ensuring confidentiality and compliance with university policies and procedures.
• Assist with program operations, reports, forms, purchasing, and other administrative projects to support the effective delivery of the EdD program.

Required Skills/Abilities

• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, Teams, and SharePoint
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Attention to detail and accuracy
• Ability to work independently

Qualifications

Education: High school degree required, four-year college degree preferred

Required Experience

• Minimum of one year of administrative, office, or program support experience; experience in higher education or a student-services environment preferred.
• Demonstrated experience coordinating schedules, meetings, events, communications, and administrative processes.
• Experience providing professional customer service and support to students, faculty, staff, or other constituents.
• Experience maintaining accurate records, managing confidential information, and working effectively with multiple priorities and deadlines.

Preferred Experience

• Experience working in a higher education or graduate/doctoral program environment.
• Familiarity with student information systems and learning management systems.
• Knowledge of FERPA and other regulations governing the confidentiality of student records.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.

Salary

The hourly wage for this position is $22.40/hour

Hours Expectation

Part-time, 21 hours per week.

Work Location

Hybrid (Manhattanville Campus and remote)

Housing

Housing is not provided.

Applicants must be legally authorized to work in the United States for the duration of their employment.

Manhattanville University is an Equal Opportunity Employer. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes.