Administrative Assistant

ASTOR SERVICES; Town of Wawarsing (NY); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

4 weeks paid vacation

13 paid holidays

4 personal days

1 sick day per month

Fully paid LTD and life insurance

Medical & dental plan (employee/family

Growth opportunities

Job summary

Astor Services is seeking a receptionist/administrative assistant to support the program by handling phone calls, client intake packets, data entry in billing software, scheduling appointments, and maintaining charts and reports. You will assist supervisors, therapists, and doctors, and ensure smooth operations and accurate record keeping.

The position offers comprehensive benefits, four weeks of vacation, holidays, sick leave, and insurance options.

Qualifications

• High School Diploma.
• Proficient in Microsoft Word, Excel and Power Point.
• Strong written and verbal communication, customer service, leadership and management skills.
• Office Experience preferred.

Responsibilities

• Provides secretarial services involving routine skills such as word processing (proficiency in the use of Word-perfect), filing, record keeping, prepare draft responses for routine correspondence, operate telephone system, receive and greet visitors/clients, and receive, sort, and distribute mail/packages.
• Responsible for accurately compiling and maintaining data: preparing statistical reports; generating and coordinating regular reports, rosters, summaries, and activities.
• Perform secretarial duties for other staff as directed.
• Operate various types of office machines (eg calculate, FAX, etc) including general maintenance, ordering new supplies, etc.
• Responsible for securing postage, daily posting of letters and/or packages, and inter-agency mailing.
• Prepare Payroll worksheets, purchase orders, check requests.
• Takes minutes at policy council meetings, and at other meetings as assigned.
• Willingly cooperates with other staff in assuring the smooth operation of OPC.

Skills

Communication

Customer service

Leadership

Office experience

Microsoft Word

Excel

PowerPoint

Education

High School Diploma

Tools

Microsoft Word

Excel

PowerPoint

Job description

Description

Serves as receptionist for the program to receive phone calls, clients, and visitors. Will prepare intake packets for prospective clients, collect client co-pays, enter data into billing software program, schedule psychiatrist appointments and hospital discharges, maintain office supplies and machines, maintain data such as admission and terminations and other reports. The Administrative Assistant will also complete med and other record requests, assist in processing progress notes, for clients' records, and assist in pulling needed charts files and other paperwork as needed. Will be required to assist supervisors, therapists, and doctors and is responsible for keeping track of closed charts, logging them and sending them offsite.

Job Responsibilities

• Provides secretarial services involving routine skills such as word processing (proficiency in the use of Word- perfect), filing, record keeping, prepare draft responses for routine correspondence, operate telephone system, receive and greet visitors/clients, and receive, sort, and distribute mail/packages.
• Responsible for accurately compiling and maintaining data: preparing statistical reports; generating and coordinating regular reports, rosters, summaries, and activities.
• Perform secretarial duties for other staff as directed.
• Operate various types of office machines (eg calculate, FAX, etc) including general maintenance, ordering new supplies, etc.
• Responsible for securing postage, daily posting of letters and/or packages, and inter-agency mailing.
• Prepare Payroll worksheets, purchase orders, check requests.
• Takes minutes at policy council meetings, and at other meetings as assigned.
• Willingly cooperates with other staff in assuring the smooth operation of OPC.

What we provide

• 4 weeks paid vacation annually.
• 13 paid holidays.
• 4 personal days.
• 1 sick day per month, accruable to 150 days.
• Fully paid individual LTD and life insurance.
• Eligible for participation in agency medical and dental plan both individual and family, with small employee contribution.
• New longevity incentives.
• Opportunities to make a difference in the lives of children and families in need.
• Collaboration with a team of dedicated professionals in a supportive and dynamic environment.
• Room for growth and advancement within the organization.

Requirements

• You must have:
• High School Diploma.
• Proficient in Microsoft Word, Excel and Power Point.
• Strong written and verbal communication, customer service, leadership and management skills
• You should have:
• Office Experience preferred.

Astor Services, a leading provider of behavioral and mental health services in the Hudson Valley and The Bronx, is dedicated to nurturing the emotional and mental well-being of children, adolescents, and families. With a history spanning over seven decades, we are committed to providing comprehensive care and support to help our clients thrive.