Administrative Assistant

Wholesale Electric Supply Co. of Houston; Town of Texas (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

Wholesale Electric Supply Co. of Houston is seeking an Administrative Assistant to coordinate clerical support for a designated team.

The role includes drafting letters, memos, and reports, and serving as liaison between the supervisor, other departments, external contacts, and clients. You will oversee day-to-day administrative tasks, process invoices, expense reports, supply requisitions, and personnel forms under supervision, and prepare special reports or analyses when requested.

Qualifications

• High school diploma required.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to multitask and manage multiple priorities.
• Experience liaising between departments and external contacts is a plus.

Responsibilities

• Compose and/or edit letters, memos, reports, procedures, etc.
• Act as liaison between your group and other departments, external contacts, clients, etc.
• Oversee and/or processing and submitting day-to-day Exxon billing invoices.
• Oversee and/or process day-to-day administrative items (expense reports, supply requisitions, personnel transaction forms, operating budgets, etc.) per supervisor's authorization.
• Prepare special reports, studies, statistical analyses, brochures, etc. per supervisor's request.
• May interpret and administer a company policy, program or procedure requiring independent decision making.
• Perform additional assignments per supervisor's direction.

Skills

Organizing

Detail oriented

Communication

Multitasking

Liaison skills

Education

High school diploma

Tools

Microsoft Office

Office equipment

Job description

Summary/Objective:

Coordinate clerical and secretarial support services including the direction of administrative duties for specific person or group (i.e. company executive, division, department, etc.).

Essential Functions:

• Compose and/or edit letters, memos, reports, procedures, etc., as required.
• Act as liaison between own group/supervisor and others, such as other departments, external contacts, clients, etc. Such liaison may be required to arrange meetings, clarify and resolve problems, coordinate work, maintain working relationship and public relations, etc.
• Oversee and/or processing and submitting day-to-day Exxon billing invoices.
• Oversee and/or process day-to-day administrative items (i.e., expense reports, supply requisitions, personnel transaction forms, operating budgets, etc.) per supervisor's authorization.
• Prepare special reports, studies, statistical analysis, brochures, etc. per supervisor's request. Such items would usually require research, development and/or interpretation of data and be performed with little supervision or instruction.
• May interpret and administer a company policy, program or procedure requiring independent decision making.
• Perform additional assignments per supervisor's direction.

Competencies:

• Ability to Organize.
• Strong PC skills.
• Strong work ethic and team player.
• High degree of professionalism.
• Decision‑making, problem‑solving, and analytical skills.
• Organizational, multi‑tasking, and prioritizing skills.
• Must be very detail oriented.
• Good attendance and work history.

Supervisory Responsibility:

The Administrative Assistant position does not have any Supervisory responsibility.

Working conditions:

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands:

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand and walk. This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary.

Position Type and Expected Hours of Work:

This is a full time position. Days and hours of work are Monday through Friday, 7:00am-4:00pm. The employee must work 40 hours each week to maintain full‑time status. Occasional evening and weekend work may be required as job duties demand.

Travel:

No travel expected.

Education and Experience:

• High school diploma required.