Administrative Assistant

Dove Healthcare; Town of Spooner (WI); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Life and AD&D insurance

Dental insurance

Vision insurance

Telehealth options

Wellness incentives

Supplemental benefits

Paid time off

Floating holiday

Employee assistance program

Job summary

Dove Healthcare is seeking an Administrative Assistant in Wisconsin to join our team. This role requires organization, attention to detail, and strong people skills as you support visitors, handle calls, process invoices, and keep the office running smoothly.

You will work 8:00am-4:30pm, Monday through Friday, with every other weekend required. We value teamwork, professional communication, and a positive environment with opportunities for growth and benefits.

Qualifications

• High school diploma or equivalent, with additional education or work experience in a related field

Responsibilities

• Greet and assist visitors professionally
• Answer and direct calls using a multi-line phone system
• Code invoices and assist with office purchasing
• Order office supplies and help maintain an organized office
• Maintain resident cash accounts and ensure accuracy
• Support the team with a variety of administrative tasks

Skills

Customer service

Communication

Multitasking

Computer skills

Office equipment

Typing

Organization

Weekend schedule

Education

High school diploma or equivalent

Tools

Word

Excel

Publisher

Outlook

Job description

Are you organized, detail-oriented, and great with people? If you have excellent communication and customer service skills, enjoy multitasking, and know how to prioritize your workload, we want to meet you!

Dove Healthcare is looking for an Administrative Assistant who is self-motivated, organized, and passionate about creating a positive environment built on teamwork and continuous improvement.

As an Administrative Assistant, You Will:

• Greet and assist visitors with professionalism and a welcoming attitude
• Answer and direct calls using a multi-line phone system
• Code invoices and assist with office purchasing
• Order office supplies and help maintain an organized office
• Maintain resident cash accounts and ensure accuracy
• Support the team with a variety of administrative tasks

What We're Looking For:

• Excellent customer service skills
• Strong verbal and written communication skills
• Ability to multitask and stay organized in an environment with interruptions, competing responsibilities, and deadlines
• Computer proficiency, including Word, Excel, Publisher, Outlook, and other programs
• Ability to operate office equipment, including copiers, fax machines, telephone systems, and keyboards
• Strong typing and math skills
• Ability to organize, prioritize, and manage workload effectively
• Every other weekend is required for this role

Required Qualifications:

• High school diploma or equivalent, with additional education or work experience in a related field

Schedule:

• 8:00am-4:30pm Monday through Friday

Health and Wellness Benefits

• health insurance
• company paid life and AD&D insurance
• dental, and vision Insurance
• telehealth options (available to non-health plan participants too)
• wellness incentives, including onsite gyms, health club reimbursement, weight loss program reimbursement
• supplemental benefits, including short-term disability, life insurance, critical illness, accident coverage, hospital indemnity, cancer
• paid time off (PTO)
• floating holiday
• employee assistance program (EAP)

Financial Benefits

• early wage access through DailyPay
• childcare assistance - up to 20%
• 401k, with company match
• financial planning resources
• referral bonus - up to $700 per referral

Career Development

• tuition reimbursement / scholarship opportunities
• continuing education
• career mapping

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or Veteran status.

About Dove Healthcare

Dove Healthcare consists of 11 skilled nursing and rehabilitation centers, six assisted living residences, and three independent living complexes in Barron, Bloomer, Chippewa Falls, Eau Claire, Fennimore, Lodi, Osseo, Rice Lake, Spooner, St. Croix Falls, and Superior.

Our core services include inpatient and outpatient rehabilitation, post-hospital care, ventilator care, skilled nursing, long-term and end-of-life care, as well as senior independent living, assisted living, and memory care.

As an innovative healthcare provider and community partner, we provide compassionate care and service to meet the needs of those who depend on us. We commit to excellence through adherence to high standards, disciplined leadership, and mutual respect for all.

For more information, visit dovehealthcare.com.